Notion Software Pricing, Features & Reviews

What is Notion Software?

Notion software is essentially a productivity and note-taking application for organizing, collaborating, and managing projects efficiently. With customizable pages, databases, and boards, the software simplifies project and task management. From choosing colours and themes to designing personalized templates, users can create a workspace that reflects their unique style.

This project management software is built for smooth collaboration, enabling all users across your team to edit and update project information simultaneously. You can directly share all media files within the platform, including text, images, files, and multimedia. Notion project management tool connects your workflows with other collaboration tools as well for uninterrupted communication.

Why Choose Notion?

Notion online project management software combines powerful project management, task progress tracking, and analytical tools at a single location. Here are some of the reasons why users opt for Notion for project management:

Document Collaboration: Create and share notes, documents, pitch decks, project requirements, and more with Notion. The software enables users to edit documents in real-time, share feedback, and add comments to maximize collaboration.
Knowledge Management: With Notion project management software, users can also store information at a single location. From reports to handbooks, all business-related documents can be stored and managed in the Notion Wiki library.
AI Integration: This advanced project management software offers AI-integrated features to automate redundant routine activities. Whether you need quick answers to project-related questions or generate new content, Notion has it all covered.
Project Templates: The project management software offers over 10,000 pre-designed templates for users to kickstart their projects. These templates are fully customizable, enabling users to personalize users as per their requirements.
Task Management: From setting objectives to tracking progress, Notion centralises all task management tools. The software enables users to assign tasks to team members to ensure clear ownership and accountability for project deliverables.

Notion Pricing

Notion pricing starts at USD 10/Month at techjockey.com.

The overall pricing model is based on different factors such as personalization, extra features required, total users, and the deployment type. Please feel free to request a call from our product experts if you want to learn more about our subscription plans or premium package deals.

Notion Pricing & Plans

Plus

Unlimited blocks for teams
Unlimited file uploads
30 day page history
Invite 100 guests

- Unit
- Device (Users)
- User (Months)

Starting at $ 10

Business

Everything in Plus
SAML SSO
Private teamspaces
Bulk PDF export
Advanced page analytics

- Unit
- Device (Users)
- User (Months)

Starting at $ 18

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Notion Features

Core Functionalities

Issue Management Identifies, tracks, and resolves problems or issues that arise during project execution
Workflow Management Manages and automates the flow of tasks and processes, ensuring that the right people or systems handle tasks at the right time?
Resource Management Allocate and manage team members effectively.
Task Management Central to all project management software, allowing users to create, assign, prioritize, and track tasks
Risk Management Proactively identify and address potential project risks.
Backlog Management Manage the product and sprint backlogs with prioritized tasks
Pipeline Management Tracks the flow of tasks, processes, or projects through various stages to ensure smooth progression.
Sprint Management Plan, track, and manage sprints (short, time-boxed iterations)
Workforce Management Involves managing and optimizing team member workloads, schedules, and productivity?
Incident Management Manages unforeseen incidents or disruptions within a project, often found in industries requiring high reliability, such as IT or

Task & Workflow Management

Workflow Automation Design and automate workflows to enhance efficiency and ensure consistent task execution.
Recurring Tasks Schedule tasks to repeat at regular intervals to streamline ongoing project activities.
Task Creation & Assignment Create, assign, and manage tasks.
Task Prioritization Assign priority levels to tasks to ensure the most critical activities are addressed first.
Sub-Task Creation Break down complex tasks into smaller, manageable sub-tasks for better tracking and execution.
Task Dependencies Define and monitor task dependencies to manage the sequence and impact of task completion.
Notifications/Reminders Set up automated alerts and reminders to keep team members informed about task deadlines and updates.
Automated Task Assignment Automatically assigns tasks to team members based on workload, availability, and skill sets, helping to distribute work evenly as

Task Views

Gantt Chart Provides a visual timeline of the project with their durations and dependencies.
Kanban Boards Tasks are represented as cards that move across the columns.
Task List A simple list view of all tasks, including details such as due dates, assignees, and statuses.
Calendar View Displays tasks and deadlines on a calendar.
Timeline View Provides an overview of tasks and milestones over time.
Spreadsheet View Tasks are displayed in a table format similar to a spreadsheet.
Mind Map Visual representation of tasks and ideas branching out from a central concept.

Progress & Performance Tracking

Time Tracking Record the time spent on tasks for better project budgeting.
Milestone Tracking Set and track key project benchmarks.
Team Capacity Tracking Shows the distribution of tasks among team members for balancing workload and avoiding overburdening

Resource & Budget Management

Automated Resource Allocation Automatically adjusts resource allocation, such as server capacity, storage, or bandwidth, based on current project needs during
Budget Planning Set a spending plan for your project based on data insights.
Dynamic Budgeting Tracks project expenses and scales budget management features dynamically based on the project's financial requirements.
Risk Scoring System Quantify and score potential project risks based on severity.
Workload Distribution Distributes tasks and processes across team members or systems to prevent overloading any resource, ensuring balanced workloads
Auto Scaling Dynamically scale resources (e.g., team size, server resources) based on project requirements.

Reporting & Analytics

Predictive Analytics Forecasting tools to predict future project outcomes based on historical data.
Dashboards Interactive dashboards that can be customized for different user roles.
Automated Reports Scheduling and automatic generation of regular reports. Email notifications with report summaries.
Project Progress Reports Track progress against the baseline plan, identify deviations in schedule or budget.
Resource Reports Allocation and utilization of resources (people, equipment, materials).
Risk Reports Identify, assess, and propose mitigation strategies for potential project risks.
Workload Reports Analyze workload distribution among team members, identify potential imbalances.
Timesheet Reports Track time spent on tasks by team members, assess project efficiency and billing accuracy.
Sprint Reports Track progress within development sprints.
Burndown & Burnup Charts Track progress towards sprint goals to manage progress and respond accordingly.
Real-Time Reporting Live dashboards that update as data changes.
Report Customization Ability to create and customize reports based on specific project needs.
Benchmarking Compare project performance against industry standards or internal benchmarks.
Bottleneck Reports Identification of task dependencies and potential bottlenecks.

Collaboration & Communication

Real-Time Collaboration Work simultaneously on tasks, leave comments, and share feedback.
File Sharing & Document Collaboration Upload, share, and edit documents.
Integrated Chat & Messaging Real-time communication with team members.
Version control Track changes made to documents and files.

Customization

Templates Use pre-defined project and timeline structures to save time.
Custom Fields Add specific data fields to track unique project information.
Task Customization Modify tasks to include custom fields, tags, and properties to fit specific project needs.
Custom Layouts Design the software interface to fit your workflow.
Custom Views Create personalized views of project data.

Integrations

Communication and Collaboration Tools Integrate with various collaboration tools to streamline real-time communication and collaboration within project workflows.
File Storage and Sharing Connect cloud storage solutions to enable seamless file sharing and document management within projects.
Time Tracking Tools Integrate time tracking tools to monitor work hours and resource allocation directly in your project management system.
Issue Tracking Tools Link issue tracking software to manage and resolve bugs and issues alongside your project management processes.
Automation Tools Use automation platforms to create workflows that automatically handle repetitive tasks across multiple apps.
AI-Based Integrations Use AI for predictive analysis and workflow suggestions.
CRM Integration Sync with CRM systems to align customer relationships and sales data with project tasks and deliverables.
ERP Intergration Connect ERP systems to unify project management with broader business operations, including finance, HR, and procurement.
API Integration Allow for custom integrations through APIs
Third Paty Integration Integration with external tools via third party applications

Access Control & Security

User Access Management Control access to project information based on user roles.
Compliance Tracking Ensure adherence to relevant data and security compliance (e.g., GDPR, CCPA).
Activity Logs Track user activity within the project management software
Data Backup and Disaster Recovery Ensure data security with regular backups and recovery plans.
Multi-Factor Authentication (MFA) Enhance login security through MFA.

Notion Specifications

Supported Platforms :
Device:
Deployment :
Suitable For :
Business Specific:
Business Size:
Customer Support:
Integration:
Training:
Language:
AI Features:

Ubuntu Windows MacOS Linux
DesktopMobileTabletiPad
Web-Based
All Industries
All Businesses
Small Business, Startups, Medium Business, Enterprises
Email, Communities
API Integration
Webinars, Documentation, Videos
English
AI Integrated

Notion Reviews

Have recommended this product

Overall Score

4.4/5

Based on 26 Reviews

Features 4.4/5

Value for Money 4.4/5

Ease of Use 4.3/5

Customer Support 4.4/5

Review this product

Your valuable feedback helps others like you make a better decision.

Pros

pros_icon “Versatile option for notetaking, project management, and collaboration. It also offers customizable views and seamless switching between tasks.” Harman Jyot - Jul 8, 2024

pros_icon “Notion is great at turning short notes into well-organized papers. It keeps your writing professional, making it one of the best AI writing tools.” Megha Dutta - Jun 20, 2024

pros_icon “I used the software for daily managing many different tasks. The AI integration is seamless and has made work easier for me.” Narawara Bayu - Mar 3, 2024

Cons

cons_icon “Occasional downtime of the AI feature can be frustrating, impacting the overall user experience.” Amit Kaushik - Jul 6, 2024

cons_icon “As a powerful tool, Notion needs some improvement. The 'make longer' command could benefit from more intuitive variations in sentence structure.” Megha Dutta - Jun 20, 2024

cons_icon “Despite its productivity expertise, Notion poses challenges with information overload, particularly as the workspace becomes more intricate.” RAKHi Garg - Jun 20, 2024

Notion Video Reviews

“Is Notion worth it? Notion Review”

4.6

Review by: Notion Setups

“Notion is Truly an All-in-One Productivity Tool (App Review)”

4.5

Review by: Scott

“Notion - All-in-One Perfection? | Review”

Review by: Francesco D'Alessio

Parth Nagpal

Verified reviewer:

Project Manager, Telecommunication

2-100 Employees

Software user since: 6-12 months

Reviewed on: Mar 4, 2024

4.5/5

“Tasks and Idea Hub”

Notion is a comprehensive tool for both individuals and teams struggling with project management challenges. Particularly in fields like Marketing and other creative industries, where projects involve numerous steps, tasks, and sub-tasks, it's common to lose track of various elements in the process. Notion serves as a solution, offering a user-friendly platform to streamline project management, ensuring that every aspect is organized and accessible.

Pros : The feature of status buttons in Notion is great, especially with the vibrant color-coding that makes it as stand out option. What I love about this platform is that it gives the feel of a continuous yet well-organized to-do list. You can have a central project and neatly arrange different sections, bullet points, checklists, and status updates all in one place. It's like having all my notes on a notepad, but way more streamlined and organized.

Cons : Notion could improve by providing more detailed templates with additional descriptions and specific uses for niche scenarios. This would enhance the user experience and make the platform even more versatile for different needs.

Reason to switch : With Notion you can manage your personal projects and deadlines efficiently. Moreover, you can assign projects to team members to ensure everyone has access to the same document or project. This promotes accountability for both you and your teammates.

Features

4.5/5

Value for Money

4.5/5

Customer Support

4.5/5

Ease of Use

4.5/5

Nageswaran K

Verified reviewer:

Product Manager, Sports

2-100 Employees

Software user since: 6-12 months

Reviewed on: Mar 11, 2024

4.7/5

“My Easy to use software for managing my projects'”

Pros : Notion is versatile software that adapts to your needs. It provides you with a digital canvas and a variety of tools to create pages, databases, wikis, or boards that will allow you to organize both your personal and business aspects. It offers plenty of ready-made templates from other Notion users. While there are more specialized tools for CRM, project management, or goal tracking, Notion stands out as an affordable all-in-one solution. I use Notion daily for tasks ranging from managing finances and home projects to keeping track of clients and freelance work.

Cons : The options for automating workflows are limited, offering only a few triggers and actions. While the public API and various integrations are helpful, additional features like Webhooks and more automation choices would enhance functionality.

Reason to switch : I chose Notion to handle my novel writing, household finances, home projects, freelance business, and even as a host for my webpage. I've never come across software that offers this level of flexibility before. Notion makes it easy to manage a variety of tasks and projects all in one place.

Features

5/5

Value for Money

5/5

Customer Support

4.5/5

Ease of Use

4.5/5

Akhilesh Singh

Verified reviewer:

Chief Operating Officer, Marketing and Advertising

2-100 Employees

Software user since: 1-2 years

Reviewed on: Mar 4, 2024

4.7/5

“All in-in-one Platform”

Pros : Notion, an inclusive workspace changes the way we work together efficiently. It provides a flexible platform that combines note-taking, task management, organizing databases, and collaborating with teams seamlessly. It's a strong, adaptable tool that fits various work styles and personal preferences. With Notion's database features, users can create effective organizational tools. Whether it's making simple lists or intricate databases, users can build dynamic systems that adjust to changing needs. The relational database capabilities enable users to link information across different pages, ensuring comprehensive data organization and easy retrieval.

Cons : While Notion has its strengths, there are areas where it may have drawbacks. For example, its flexibility, while beneficial, could pose a challenge for new users. Getting the hang of Notion and tailoring it to individual preferences might require some time and exploration. Moreover, the extensive customization options could potentially add complexity. Users might find themselves investing time in setting up the workspace instead of concentrating on tasks, especially if they prefer a simpler organizational approach.

Reason to switch : Notion is our go-to software for storing important information about processes, billing reports, and updates. With Notion, there's no need for separate tools for reports, and we can skip the hassle of sending emails for updates. All we have to do is move to Notion, create the necessary content, and tag everyone.

Features

5/5

Value for Money

4.5/5

Customer Support

4.5/5

Ease of Use

5/5

See all Notion reviews

Notion Labs Company Details

Brand Name	Notion Labs
Information	Notion is the all-in-one workspace for your notes, tasks, wikis, and databases
Founded Year	2013
Director/Founders	Chris Prucha, Ivan Zhao, Jessica Lam, Simon Last
Company Size	101-500 Employees