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Microsoft OneNote

Brand : Microsoft Corporation

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Microsoft OneNote is a popular note-taking software that enables users to stay organized by keeping their ideas and thoughts in a single place. ...Read more

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Microsoft OneNote Software Pricing, Features & Reviews

What is Microsoft OneNote?

Microsoft Onenote is a note-taking software powered by the Microsoft Office suite. It is a digital tool that facilitates the writing, planning, and organization of information in one location.

It is used to preserve more extensive and informal data by an individual, such as a student or a professional. The extension .one, which has been updated twice by the parent firm Microsoft, is presently used to save files and notebooks created with Onenote.

It offers numerous features and benefits for students, teachers, and professionals. As it is a digital note-taking application, it will not run out of paper and maintain sustainability.

Some of the features of Microsoft OneNote are:

  • Organization: Notes are organized with easy editing in any portion of the notebook, section, or subsection.
  • Highlight: You can also highlight crucial information to make it stand out.
  • Handwriting Support: Aside from typing, One Note allows you to write or draw with a stylus or your own finger to create handwritten notes that are easily editable.
  • Voice Recording: In addition to simple text and the use of a stylus to enter ink, Onenote allows users to record and insert voice notes, link to internet video links, and upload a variety of files.
  • Synchronization: The changes are stored immediately, saving you the stress of remembering to save a file each time.
  • Sharing and Collaboration: One of the most useful features of Onenote is the ability to share a notebook with others while also retaining their own notebook, which is impossible with a physical notebook.

Benefits of Microsoft OneNote

  • One of the most significant advantages of OneNote is the flexibility to use the application from anywhere. The OneNote data can be synced to tablets and smartphones, as well as on desktop and laptop computers. With a stable internet connection and the application, users can use OneNote to sync modifications across all devices.
  • OneNote also enables users to effortlessly work with others. Users can offer team members access to OneNote sections and pages so they can add their own notes or edits.
  • OneNote is an excellent platform for capturing ideas in a text, handwritten, or stylus scribbling format in notebooks.
  • It also allows users to organize/reorganize data across several sections of a notebook and link it to other data pieces to gain valuable insights.
  • It allows user groups to share information in the form of brief notes before and during meetings. Audio and video files can be uploaded and shared by users, along with quick notes.

Who can use Microsoft OneNote?

  • Students: Individuals who want to organize notes, create study guides, and collaborate on group projects are potential users of OneNote.
  • Professionals: Persons who take meeting notes, brainstorm ideas, and manage projects can use OneNote.
  • Teams: Groups who are willing to collaborate on projects, share information, and stay organized can use Microsoft OneNote.
  • Individuals: Anyone who wants to capture, organize, and share thoughts and ideas in a single place can use OneNote.

Microsoft OneNote Pricing & Plans

Microsoft OneNote price is available on request

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Microsoft OneNote Features

Primary Features

  • icon_check Templates Use pre-built layouts for meetings, journals, and more.
  • icon_check Annotations Mark up images or PDFs with comments and highlights.
  • icon_check Version History Access previous versions of notes to track changes.
  • icon_check Bookmarks Mark important notes for easy access later.
  • icon_check To-do lists Create and check off tasks within your notes.
  • icon_check Voice Notes Record audio notes directly within the app.
  • icon_check Offline Access View and edit notes without an internet connection.
  • icon_check Text Formatting Style text with bold, italics, headers, bullet points, and more.
  • icon_check Search Functionality Quickly locate notes with a powerful keyword search.
  • icon_check Web Clipper Save content from the web directly to your notes.
  • icon_check Reminders Set alerts to stay on top of important notes and tasks.
  • icon_check Hierarchy Management Organize notes with folders and subfolders.
  • icon_check Tagging and Labeling Add tags for easy note categorization and retrieval.
  • icon_check File Attachments Attach files to notes for richer, more detailed information.

Search and Retrieval

  • icon_check Activity History View a timeline of recent changes and updates.
  • icon_check OCR (Optical Character Recognition) Search text within images or scanned files.
  • icon_check Full-Text Search with Filters Find notes using keywords and advanced filters.
  • icon_check NLP-based Search Search intuitively using natural language queries.

Collaboration

  • icon_check Real Time Editing Edit notes simultaneously with team members.
  • icon_check Note Sharing Share notes with collaborators or external viewers.
  • icon_check Commenting and Feedback Add comments and feedback on shared notes.
  • icon_check Permissions Control Control who can view or edit each note.

Customization & Personalization

  • icon_check Themes and Color Options Choose dark, light, or custom themes.
  • icon_check Custom Fonts and Styles Personalize text with unique fonts and styles.
  • icon_check Quick Access Widgets Add widgets for instant note access from the home screen.
  • icon_check End-to-End Encryption Secure notes with encryption for privacy.

Security and Privacy

  • icon_check Password Protection Lock individual notes with a password.
  • icon_check Version Control Revert to previous note versions if needed.
  • icon_check Biometric Login Use fingerprint or facial recognition for secure access.
  • icon_check Note Recovery Restore deleted notes easily within the app.

Alerts & Notifications

  • icon_check Email Notifications Receive email updates for note changes or tasks.
  • icon_check Push Notifications Get instant alerts on mobile and desktop.
  • icon_check Customizable Reminders Set personalized reminders for notes or tasks.
  • icon_check Due Date Notifications Receive alerts before a task’s due date.
  • icon_check Event Reminders Link notes with events and get timely reminders.
  • icon_check Calendar Alerts Sync with your calendar to schedule reminders.
  • icon_check Snooze Reminders Delay reminders to focus and prioritize.

Administrative Features

  • icon_check User Access Management Control user roles and permissions.
  • icon_check Auto Backup Automatically save notes to prevent data loss.
  • icon_check Access Logs Track access history for shared notes.
  • icon_check Export Notes Export notes as PDFs, DOCX, or HTML.
  • icon_check Import Notes Easily import notes from other platforms.

Integrations

  • icon_check API Integration Connect with other apps using the note-taking app's API.
  • icon_check API Access Use APIs to integrate with custom tools or apps.
  • icon_check Third Party Integration Connect with Google Drive, Dropbox, and more.
  • icon_check Calendar Integration Sync notes with your calendar events.
  • icon_check Add-Ons Extend functionality with plugins and add-ons.

AI Capabilities

  • icon_check Summarization Generate summaries of long notes or articles.
  • icon_check Voice-to-Text Convert audio recordings into written text.
  • icon_check Image Recognition Detect text or objects within images.
  • icon_check Content Generation Use AI to brainstorm or draft note content.
  • icon_check Smart Recommendations Suggested tags or related notes based on content.

Microsoft OneNote Specifications

  • Supported Platforms :
  • Device:
  • Deployment :
  • Suitable For :
  • Business Specific:
  • Business Size:
  • Customer Support:
  • Training:
  • Language:
  • Windows iOS Android MacOS
  • DesktopMobileiPad
  • Web-Based
  • All Industries
  • All Businesses
  • Small Business, Medium Business, Enterprises
  • Phone, Email, Live Chat, Communities, Forums
  • Documentation, Videos
  • English

Microsoft OneNote Reviews

87%

Have recommended this product

Overall Score

4.3/5
Based on 14 Reviews

Review this product

Your valuable feedback helps others like you make a better decision.

Pros

pros_icon “It offers flexibility to adjust page sizes, add tags and customize layouts. This makes it feel more personal.” Adarsh Soni - Dec 17, 2024

pros_icon “It made collaboration easier as I could share notebooks with my team or friends easily. We could all edit and add stuff in real time.” Tyler Hunt - Nov 22, 2024

pros_icon “I like how it offers cross-device synchronization. My notes can effortlessly sync across my laptop, phone, and tablet.” Abdul Hamid - Oct 30, 2024

Cons

cons_icon “It has limited integration outside of Microsoft. If you are using other ecosystems this can be annoying since it does not function well outside of Microsoft.” Adarsh Soni - Dec 17, 2024

cons_icon “The tags could have been more useful. The tagging feature feels a bit clunky and limited. It could use an update to make it more intuitive.” Tyler Hunt - Nov 22, 2024

cons_icon “The mobile app is not as smooth and user-friendly as the PC/ desktop version. Editing is a bit difficult.” Abdul Hamid - Oct 30, 2024

Microsoft OneNote Video Review

youtubeVideoId

“#StrongVPNReview"”

4.4

Review by: Paperlike

AH

Abdul Hamid

Verified reviewer:linkedin_verify

SEO Manager, IT

2-100 Employees

Software user since: < 6 months

Reviewed on: Oct 30, 2024

4.5/5

“Notes Everywhere I Go”

Switching between my laptop, phone, and tablet is convenient, thanks to OneNote's ability to sync my notes across all devices. Compared to the desktop version, editing on the mobile app can be challenging.

Pros :

Cons :

Switched from : Evernote

Reason to switch : I wanted better integration with my other Microsoft apps and free access to all features without limits.

Features

4.5/5

Value for Money

5/5

Customer Support

4.5/5

Ease of Use

4/5

Likely to Recommend

9/10
HV

Himanshu Varshney

Verified reviewer:linkedin_verify

User, Digital Marketing

2-100 Employees

Software user since: < 6 months

Reviewed on: Oct 16, 2024

4.3/5

“Free and Powerful Note-Taking Tool”

It is free and has a ton of functionality. Without having to worry about a membership, I can arrange everything. The only drawback is that my notes use up storage on OneDrive, I will have to upgrade.

Pros :

Cons :

Switched from : Notion

Reason to switch : OneNote gave me what I needed. The notion was not free and lacked offline features.

Features

4.5/5

Value for Money

4.5/5

Customer Support

4/5

Ease of Use

4.5/5

Likely to Recommend

9/10
KB

KSHITIZ BENGRA

Verified reviewer:linkedin_verify

Digital Marketer, SAAS

2-100 Employees

Software user since: < 6 months

Reviewed on: Sep 1, 2024

4.3/5

“My Go-To Digital Notebook”

Microsoft OneNote is like a digital binder that never runs out of space since it allows me to keep organized with many notes, sections, and pages. At first, the UI seemed a little awkward, and took a while to figure it out.

Pros :

Cons :

Switched from : Good Workspace

Reason to switch : I moved to OneNote since Good Workspace lacked the flexibility to organize my notes.

Features

4.5/5

Value for Money

4/5

Customer Support

4.5/5

Ease of Use

4.5/5

Likely to Recommend

9/10

Microsoft Corporation Company Details

Brand Name Microsoft Corporation
Information Microsoft Corporation is an American multinational technology company with headquarters in Redmond, Washington.
Founded Year 1975
Director/Founders Paul Allen , Bill Gates
Company Size 1000+ Employees
Other Products Microsoft Office 365 for Business (MOLP), Microsoft Office 365 Business Basic, Microsoft Intune Open (MOLP), Microsoft Open Licensing Program MOLP, Microsoft Office Home & Business

Microsoft OneNote FAQ

A It is a digital note-taking application where you can keep your notes, research, plans, and ideas.
A The basic functions of OneNote are creating quick notes, taking notes in meetings, taking handwritten notes, recording audio, searching notes, and more.
A Yes, there are two versions of Microsoft OneNote are available – OneNote and OneNote for Windows.
A Yes, Microsoft OneNote is free to use, and you can install it on your Windows, Apple, and Android devices.
A Yes, OneNote is offered by Microsoft.
A Yes, you can convert Microsoft OneNote into Word by exporting the file.
A Yes, you can share OneNote with unlimited people and can use it at the same time.
A You can create notebooks, sections, and pages in OneNote. After creating notebooks, you can alter them using formatting options and organize your notes with tags and folders. Collaboration is also available to share your notes with others. Moreover, you can also record audio, draw, and make to-do lists.

Microsoft OneNote Questions

A:

Here is the process of exporting and importing in Microsoft OneNote:

Exporting Notes:

  • Select the notes you want to export.
  • Click on the "File" tab.
  • Choose "Export" and select the desired format.
  • Specify the destination and save the exported file.

Importing Notes:

  • Click on the "File" tab.
  • Choose "Import" and select the source of the notes you want to import.
  • Follow the prompts to import the notes.
Suraj Harariya . Oct 18, 2024

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