Khatabook VS Vyapar Billing Software

Digital ledger, accounting and GST invoicing software have become a necessity in today's modern business environment, with Vyapar and KhataBook emerging as the two industry leading platforms.

Both these apps offer a set of unique functions and features. However, choosing between these two GST software solutions is not easy at all. Here, we'll dig into some key differentiators, so you can easily take a decision as per your requirement and preferences.

KhataBook Vs Vyapar: An Overview

KhataBook digital ledger software is helping millions of small business owners in recording their daily transactions and sending notifications to their customers to make timely payments. This cutting-edge platform has replaced the age-old method of maintaining paper accounts and long notebooks with a digitized way of bookkeeping and managing multiple businesses.

On the other hand, Vyapar is a GST accounting software that is loaded with useful accounting and billing features that help in calculating GST, generating GST reports, financial accounting, calculating service tax, doing taxation management, and more. This software is also an ideal choice for those who want to track their expenses and revenue and manage finances and inventory.

Let's dive in and look at some major differences between these two software based on various parameters such as:

• Pros and Cons
• Features
• Pricing
• Deployment
• Customer Support

KhataBook Vs Vyapar: Comparison in Terms of Pros & Cons

Both KhataBook and Vyapar are used by millions of small and medium-sized business owners to grow their businesses. These platforms have some noteworthy differences in terms of pros and cons.

• KhataBook’s desktop versions come with a 15-day trial, on the other hand, Vyapar offers 7 days free trial to its users.
• KhataBook can function in both online and offline modes, but Vyapar only works in online mode.
• In Vyapar, users can get auto transaction SMS, but this facility is not available in KhataBook
• Vyapar supports Hindi and English, which might limit its accessibility to people who prefer other regional languages. In contrast, KhataBook app is available in 13 different languages.

KhataBook Vs Vyapar: In Terms of Features

While comparing KhataBook and Vyapar, we can say that Vyapar offers more advanced attributes in terms of invoicing, than KhataBook. In fact, KhataBook is also pretty basic when it comes expense tracking and generating financial reports. Also, you will find the inventory management feature missing in KhataBook.

Let’s understand all these differences in detail.

• Invoicing: Vyapar offers robust invoicing features such as multiple tax support, automatic invoice numbering, customizable invoice templates and discount & shipping options. You can also send invoices through email, WhatsApp, or other platforms. KhataBook primarily focuses on simplified billing and tracking of transactions, plus it allows you to create and manage basic invoices. This app lacks some of the more advanced attributes offered by Vyapar.
• Expense Tracking: In KhataBook, you get basic expense tracking facilities, allowing you to record and keep a tab on your business expenses. Vyapar provides more comprehensive expense tracking features that allow you to record & categorize expenses, generate expense reports, and track payments. Moreover, it also supports recurring expenses and expense reminders.
• Inventory Management: Vyapar gives you several inventory management features like stock alerts, stock tracking, barcode scanning, stock valuation, and batch management. It empowers you to efficiently handle your inventory and track purchases and sales. On the other hand, KhataBook does not have dedicated inventory management attributes. Its primary focus is on managing credits and tracking customer transactions.
• Financial Reports: KhataBook offers limited financial reporting functions and capabilities. You only get basic transaction report features along with the ability to check credit reports and customer-wise balance reports. Vyapar is known for its robust financial report functionalities such as profit & loss statements, cash flow statements, balance sheets and tax reports. With these reports, you get deep insights into your business’s financial health.

KhataBook Vs Vyapar: Which Is Better in Terms of Pricing

Shop owners can trust KhataBook to accurately record debit and credit transactions of their customers. The plus point for this app is that it is 100% free for its users. On the contrary, Vyapar’s desktop + mobile version is available in two different pricing plans. The first one is silver plan, which is available at ₹2799.00 per year. This plan allows you to add three companies, generate 10 E-way bills per month, get three transaction messages on your mobile phone and sync data across numerous devices.

KhataBook is still exploring customer-friendly ways to earn revenue from its app. Recently it has applied for a Non-Banking Financial Company (NBFC) license which means that lending can be an integral part of the company’s revenue generation scheme soon.

Vyapar’s silver plan also allows you to remove advertisements from invoices, update items in bulk, generate barcodes for items along with many other features. The second plan the gold plan, which can be bought at ₹ 3499.00 per year. It comes with several unique features such as the ability to generate unlimited E-way bills, add unlimited companies, create 5 firms, add TCS on your invoices and check for profit on invoices. You can also keep different price rates for each party and send transaction update messages to customers.

For people who only want a ‘desktop’ version of Vyapar, they can buy a silver and golden plan. While the silver plan is available at ₹ 2399.00/ year, the gold plan can be bought at ₹ 2999.00/year. That’s not all, you can also buy this software specifically for your mobile devices. The silver mobile plan is offered at ₹ 599.00/year and the gold plan is available at ₹ 699.00/year.

KhataBook Vs Vyapar: Deployment

KhataBook offers both an Android and iOS app, whereas Vyapar only offers an Android app. This makes KhataBook a bit superior to Vyapar.

For instance, a shopkeeper can easily download KhataBook app from the Play Store or Apple Store for their iOS or Android devices. After installing it on their phones, they can easily register with a phone number or email ID. With a few simple steps, they can add customers with their contact number, names and payment information.

The payment information is divided into two parts, A. what you give and B. what you get. As the name implies, what you give is the amount that you need to return to the customer, or the advance taken from the customer. What you get means the amount that your customer has to pay.

All the account details and payment information are saved in the app, plus the app automatically makes a backup of all information. Owing to its simple usage and high accuracy, it has become the preferred choice for millions of users.

Similarly, you can download Vyapar app on your Android phone at zero cost and utilize it to fulfil your daily business requirements. The company doesn’t charge you anything to use the basic features, however as mentioned above you can buy a silver and gold plan to use its unique attributes and functionalities. It comes with a multiuser management feature and can be used simultaneously on your mobile and desktop.

To download Vyapar for your desktop, you just need to go to its official website and click on the ‘Download for Desktop’ icon. It’ll be automatically downloaded on your computer. And to get its mobile app, you must click on the ‘Try mobile app’ icon, then you’ll be asked to type in your contact detail and scan a barcode with your mobile device. After this process, your mobile app will be synchronized with the desktop app, which allows you to monitor your business from anywhere in the world.

KhataBook Vs Vyapar: Customer Support

You can easily contact customer support in both Vyapar and KhataBook. The customer support team of KhataBook is available on all days during working hours. You can either contact them via the given phone number or write an email about your queries, whichever is suitable for you. on the contrary, Vyapar’s customer service team is available on all weekdays, even Sundays. You also get an option to write an email to their customer support team and marketing & communications wing.

KhataBook Vs Vyapar: Techjockey's Verdict

After doing a fair comparison of KhataBook vs Vyapar, we can conclude that Vyapar is definitely better than KhataBook in terms of features. Because KhataBook only offers basic functionalities for invoicing, expense tracking, and generating financial reports, in comparison to Vyapar. While on the other hand, KhataBook is more affordable than as it is 100% free for users, however, KhataBook doesn’t offer any free plan.

To make a wise choice, consider the complexity and scale of your business along with the features you require and your budget.