Best Billing And Invoicing Software for Windows in 2024

How to Create a Bill on a PC?

Invoices and bills can be created on PC using Excel or with the help of billing software for PC. Creating an invoice/bill using billing software for PC involves a series of steps, including software integration with accounting applications, template customization, bill sharing, and transaction management. 

• Step 1: Integrating the Billing Software with Accounting Applications: The first step in creating a bill on a PC is to choose the right billing application for Windows and integrate the software with your existing accounting applications for an automated data flow. Billing software for PC offers advanced features like process automation, invoice data management, payment tracking, report generation, and more.  
• Step 2: Customizing Bill Template as Per your Business Requirements- Post the integration of billing software with accounting tools, the next step is to design a billing template and build a custom workflow. The custom bill and invoice template must contain branding elements along with business contact details for brand recognition.  
• Step 3: Managing Client Information and Sharing Bills Online- Once the software integration is complete and the bill template is designed, you can create and share the invoices with clients using the billing software for PC. Most invoice software for PC enables you to save invoices in PDF format and share the bills directly with the customers in PDF format through emails. You can also establish schedules for recurring transactions and build workflow for task automation. 

How Billing Software Simplifies Billing on PC?

Creating and maintaining invoice data in Excel can be a hassle. Billing software for PCs overcomes the limitations of traditional billing tools by helping the organization create custom invoices quickly, automate client engagements, reduce manual data-entry efforts, centralize billing information, and provide an online gateway for accepting payments:  

1. Creating Custom Invoices/Bills Quickly: Billing software for PC simplifies invoice generation by enabling users to build custom templates as per the requirements of their business. In several clicks, users can create and share invoices using saved invoice templates and fetching information from the database of transactions.  
2. Automated Payment Alert Messages: With the help of invoice software for PC, you don’t need to worry about delayed payments anymore. The software enables you to schedule and share automated reminder messages to customers for payment overdue. Users can also set up billing calendars for receiving follow-up notifications.  
3. Eliminate Errors from Manua Data-Entry: A billing application for PC helps in maintaining data accuracy by reducing the errors in manual data entry. The software integrates with your existing accounting tools and ERP systems, facilitating smooth data flow and ensuring that the information is updated automatically. 
4. Centralized Database of Client Information: A billing software for Windows acts as a centralized database of client and transaction information. Users can access payment details, client contact information, transaction history, access logs, and other data from any device, adding to work flexibility.  
5. Online Payment Gateway: You can also integrate your billing software with an online payment gateway to receive payments from different channels. A billing software for PC enables you to share payment links with reminder emails to clients. 

How to Choose the Best Billing Software for PC? 

To choose the best billing software for PC, understand the needs of your business and compare the ability of different invoicing tools to meet your specific needs. It is important to consider factors like learning curve, pricing, security & compliance, integration support, and analytical features to make the right choice when seeking an invoicing software for your PC: 

• Learning Curve: A user-friendly billing software allows you to cut down on extensive technical training and assistance. Compare the ease of use for different tools through user reviews and free demo versions. The ideal billing software for PC should allow you to customize invoice templates, build automated workflows, and consolidate purchase information, such that users with different technical skills can easily generate and manage invoicing data.  
• Pricing: Flexible pricing options leave room for you to scale up without interrupting the continuity of business operations. The right invoicing application for Windows devices should offer customizable and affordable pricing options so that you only pay for the features your business requires. Compare the pricing options offered by different billing applications based on their key features, user limits, monthly invoice limits, communications tools, analytical features, and add-on pricing to choose the best billing software for PC.
• Data Security: Data security is the top priority for any business. Ensure that your billing software offers ample security features for protecting your data against possible leakage or loss. Opt for applications with built-in fraud prevention tools, two-factor authentication, secure payment gateway, and other standard features for data security. 
• Integrations: Finding software that integrates with your existing accounting infrastructure is imperative for efficiency in business operations. Analyse the native integration capabilities of different billing software for PCs to choose the best application for you. Flexible ecosystem integrations are the key here. Compare the software for billing and invoice generation that not only connects with accounting tools but also supports custom integration across different industries and customer use case scenarios. 
• Real-Time Analytics: The best billing software for PC should offer real-time reports to track various key performance metrics, such as annual contract value, customer churn, product upsells, and so on. With the help of detailed analytics, your organization can optimize unused datasets and make data-driven decisions.  
• Compliance: The most important factor to consider when comparing billing software for Windows is to ensure that the application complies with regulatory requirements and industry standards. The software for billing must be compliant with SOC 1 & 2, PCI, and other standards to ensure the security of business data. 

Must Have Features of Billing Software for PC 

Some of the key features to look for in billing software for PC include bill customization, invoice matching, data encryption, payment tracking, automated invoice processing, custom report generation, and customer account management: 

1. Invoice Template Customization: Template customization is an important feature in billing software for PCs, enabling users to customize invoice layouts and add branding templates as per business requirements. This feature eliminates the manual effort in creating and customizing individual invoices. 
2. Auto-Matching Invoices: The invoice-matching feature in billing software for Windows devices helps businesses avoid duplication of bills and ensures data accuracy. The bill information is correctly matched by the software by comparing transaction history and pending payment requests without the need for human intervention.  
3. Bill Encryption: Certain taxation laws require businesses to hold financial records and invoicing information for a fixed period. Bill encryption feature in online billing software maintains the integrity and security of stored invoices, billing reports, and client files for the future reference.  
4. Payment Tracking: Tracking payment history is made easy with the help of online billing tools for PCs. Using this feature, the organization can avoid payment delays and streamline business transactions. The software also offers payment calendars and custom notifications to track the status of payment dues.  
5. Processes Automation: Invoice software for PC enables you to automate the entire process of bill management, from invoice generation to sharing and payment collection. Users can save time by automating redundant tasks like tax computation, invoice generation, payment scheduling, and so on.  
6. Custom Report Generation: Businesses can generate reports to track various performance metrics in real-time with the help of billing software for PC. The software offers various pre-configured reports as well as customization options for analyzing payment information.  
7. Client Profile: A must-have feature in any billing software is client profile management. This feature allows users to access updated client data, such as bank information, payment history, contact details, and so on, from any location.  
8. Streamlined Interface: With a single click, users can access all the financial records, invoice details, and payment reports through the streamlined interface of billing software for Windows.  
9. Project Management: Project management capabilities are crucial in billing software to manage routine tasks, track project status, create timelines, and improve team communication.  

Best Billing Software for PC Comparison 

Given below is a comparison of the top 10 best billing software for PC in terms of key features and pricing: 

Best Free Billing Software for PC
Softwares	Key Features	Pricing
Zoho Invoice	Expense Management, Payment Gateway Integration, Time Tracking, Invoices Management, Quotation & Estimates	Price On Request
myBillBook	E-Way Bill Generation, Send Quotations & Estimates, Manage Account Receivable/Payable, Accounts Management, Billing & Invoicing, Inventory Management	Starting at ?2599
FreshBooks	Invoicing and Billing, Purchase Order, Import & Export, Reports, Expense Management	Starting at $8
TallyPrime	Simplified Interface, Cash Flow Management, Insightful Business Reports, Accounting & Invoicing, GST / Taxation, Inventory Management	Starting at ?750
MargERP	Retail Chain Management, Point of Sale, Smart Purchase Import, Re-Order Management, E-Invoicing & E-Way Bill, Data Security	Starting at ?5400
Xero	Customize your online invoices, Give customers more ways to pay, Set automatic reminders, Create invoices directly from the app	Starting at $15
Vyapar	Auto Backup, Reporting, Customization, Reminder, Order Management, Data Import/Export	Starting at ?799
Swipe	Multiple Invoice Templates, Email, GSTR, Profit & Loss, POS Billing & Barcodes, Online Payments, Subscriptions/Recurring Invoices	Starting at ?1,610
Square Invoices	Customer Management, Quotation & Estimates, Accept Payments, Real-Time Tracking, Contract & E-Signatures, Batch Invoicing	Starting at $29
Busy Accounting Software	GST Invoicing, Sales Transactions, Bank Reconciliation, Multi Branch, Audit Management, Billing & invoicing	Starting at ?3,600

What is the Cost of Billing Software for PC? 

The average cost of billing software for PC can range anywhere from Rs. 1000 to Rs. 1500, depending on the features of the software. While most billing software for Windows devices comes at a one-time payment basis, a monthly subscription fee is required for cloud deployments.  

Small businesses with low data volume can also opt for free billing tools with limited user access and features. However, analytical capabilities, invoice customization, scalability support, and other advanced features are available only in paid billing tools.  

Benefits of Using Billing Software on PC 

Billing software for PC offers various advantages over traditional means of invoice generation, saving time in manual data entry, ensuring the security of business data, collecting online payments securely, and analysing payment reports in real-time: 

1. Time Saving: Windows billing software saves time required in manual invoice generation by automating the invoice management process and providing users access to payment information at a centralized location. 
2. Security and Compliance: Billing software for PCs offers a secure ecosystem for storing and managing sensitive client information and payment data. The software is equipped with various data security tools and offers compliance with various regulatory requirements, ensuring secure management of billing data.  
3. Quick Access: All the information related to payments, client details, invoices, and so on, is just a click away with the help of billing software for PC. Users can search and filter invoices according to client name, transaction date, product information, etc, resulting in efficient workflow.  
4. Secure Payments: Windows billing software integrates with multiple payment gateways, ensuring secure payments and authentication. The information is auto-updated in the payment database, avoiding errors in manual data entry.  
5. Robust Reporting: Advanced analytical features offered by billing applications for PC give users access to real-time reports, prompting quick action and optimal resource allocation.