To talk about healthcare and not make mention of technology and the role it plays in advancing the sphere is unthinkable. For, from basic ultrasound scans to surgeries, technology plays a vital role in almost every health-based service we avail today. Blood transfusions being no different.
With statistics that blame the non-availability of blood for the death of over 12,000 people in India every day, the importance of technology in the field becomes even more apparent. For blood transfusions, if done on time, can save millions of lives. For blood supplies, if available on time, can assist in keeping sundry hopes alive. This is where a blood bank management system becomes invaluable. Read on to know how…
A blood bank management system is a software solution designed to help hospitals monitor their blood banks by maintaining proper records of blood collection, storage, testing and more.
Blood bank management, at first, may seem like a simple data entry practice to some, but it involves in depth monitoring of blood supplies to ensure its availability in times of need. Times such as emergencies like heavy bleeding, surgeries, or treatment of chronic issues.
This makes these automated systems a tool of great significance for hospitals looking to streamline their operations related to blood donation, collection, and distribution.
The importance of a blood bank management system cannot be overstated. For it is as necessary as the air we breathe as far as blood bank management goes. Below listed are the various reasons why every hospital needs one such system to optimize their patient care…
Since blood is an essential life force that keeps human bodies up and running, its availability in times of need cannot be taken for granted. The biggest reason thus for every hospital to have a blood bank management software installed is its ability to maintain a handy supply of blood and other blood-based products. These products can be anything from red blood cells and platelets to plasma and clotting factors.
A blood bank management tool works by streamlining the blood donation process. Right from donation to its storage and final distribution, it keeps a tab on everything. It also ensures the blood gets tested for infections or other adulterations, so that available in the bank does not cause any bad reactions and is safe for use.
Human organs are extremely time-sensitive, that is to say, these have a shelf life that hospitals need to keep in mind while performing transplants or transfusions. Blood is no different. It can generally be stored for a period of six weeks. To ensure it does not get wasted or is available when needed thus, hospitals need to have a blood bank management system in place.
Since a blood management system is capable of tracking blood inventory in real-time, it is a must-have for hospitals. It not only provides timely updates on the stock levels, but also helps hospitals plan their blood donation drives accordingly.
So, for instance, if the blood stocks are running low, hospitals can generate requests for donations; or if they are higher than the required limit, stock rotation can be resorted to to lessen wastage.
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Hospitals in India need to adhere to a host of regulatory requirements put in place by the Central Drugs Standard Control Organization to operate their blood banks efficiently. If they fail to do so, they are liable to some serious medico-legal implications. A blood bank management solution helps them comply with the set rules and regulations in the best possible manner.
Since it is devised to track blood supplies, right from their donation to final distribution, it helps hospitals maintain transparency. This, so any and every issue that arises in the future gets detected and resolved in time.
For instance, if a blood transfusion patient experiences an adverse reaction, the source of the blood administered to him can be known almost immediately. This not only helps treat the patient efficiently but also prevents such incidents from occurring again.
Blood types differ from person to person. It isn’t a one size fits all solution. Hospitals thus need to make sure they have all the eight blood groupings in stock to treat any and every patient they come across anytime, anywhere. For, in times of shortage, it becomes hard to find eligible donors with a specific blood group.
A blood bank management system eases this up by storing donor information, including donation history, blood type, health status and more. Hospitals can use this database to identify eligible donors when needed.
These tools are also programmed to help hospitals schedule donation drives and appointments. For the successful completion of which, these also send reminders to all the past donors, so they can show up if they wish to.
A blood donation management system provides real-time data on blood availability. Hospitals can make use of this data to estimate their blood supply needs in advance.
Since these also come equipped with advanced reporting tools, hospitals can rely on them to make informed decisions and enhance their overall operational efficiency.
For instance, a blood bank report on wastage rate can help hospitals make necessary changes in their donation routines, so not a single unit of blood goes to waste. One on donation trends can help them plan their donation campaigns in a way that proves to be as effective and efficient as it can be.
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Blood becomes crucial when someone gets heavily injured owing to accidents or natural disasters. Its availability in times like these can make a world of difference. For, if the hospitals aren’t quick to respond, people can lose their lives. A management system can prevent that from happening by helping hospitals attain the required swiftness in their response.
Hospitals can use them to track the specific blood type and quantity needed for the treatment in no time. This quick response capability can be a lifesaver in emergencies, making these systems the need of the hour.
From keeping track of the inventory to managing donor details, a lot goes into managing a blood bank. If done manually, not only will it maximize the potential of errors in records, but it will also slow down the whole blood collection and distribution process. Not to mention the boost it would give to the overall operational costs of a medical institution.
A blood donation management system can help hospitals evade it all by automating the necessary processes and reducing dependency on manual labour. Though the institution in question would have to spend a little to purchase a suitable blood bank management solution, it would act as an investment in the long run, one that has a great ROI to boast.
Hospitals operate day in and day out to keep their patients safe. To cure them is their ultimate goal. However, if issues arise during blood transfusions, an integral part of healthcare services, nothing’s bound to make sense anymore. Blood transfusion reactions, caused when the wrong blood type or infected blood gets administered to someone, can be life-threatening.
A blood bank management system can prevent this from taking place by ensuring that the right blood type is administered to the right candidate at the right time. Since it also keeps a check on blood testing to rule out infected blood supplies, it further enhances patient safety, making transfusions secure.
Hospitals, at times, connect with other medical institutions nearby to make certain that blood supplies are available where they are needed the most. For instance, if one hospital is running low on a certain blood group, it can get in touch with the other hospitals in the region to procure it. Likewise, if it’s facing overstocking issues, it can let other medical institutions make use of the excess supplies.
A blood bank management tool can ease up this process of exchange with its robust blood inventory database. By sharing the same between hospitals, emergencies can be averted to a great extent.
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Hospitals are strictly prohibited from sharing the personal or medical details of their patients with anyone. However, with data breaches and leaks becoming an everyday thing, the protection of information has become more difficult than ever.
A blood bank system, however, has several built-in security features to tackle that. Using tools like encryption and user authentication, not only protects patient information but also blocks unauthorized access to the blood banks.
The world of healthcare is a dynamic one and it will continue to remain so till technological waves hit it and sway it towards advancement in every sense. A blood bank management system, in this scenario, is no longer a thing of luxury, but one that hospitals desperately need to streamline their operations and give the best possible care to their patients.
A host of such systems, including Bagmo, eBloodBanking, RAKT Blood Bank Software and more are thus available in the market for hospitals to enhance their blood bank management strategies.
Just like the need for blood is indispensable, that for a management tool is unavoidable too, so blood as a lifesaver is always available, no matter the time, no matter the place.
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