Summary: A kanban board can be used to visualize different departments’ workflows such as HR, marketing, IT, sales, customer support, and so on. Let’s learn about these kanban workflow examples in detail below.
Kanban boards are one of the most popular project visualization tools nowadays. The Kanban board, with its unique cards and columns, helps managers keep their projects well organized. With cards and columns, they can track the entire project cycle.
Further, it helps the team to stay on the same page in a project through real-time collaboration features. The Kanban board can be leveraged to visualize IT operations, product development, marketing, and customer support.
Whether you want to improve the existing Kanban board or want to create a new board for your team, here are Kanban workflow examples that you can consider for your business.
Follow the given below tips for using the Kanban board templates:
Copy the Board Example Wisely: The kanban workflow examples provided in this article are meant to be used by different teams. The main purpose of these examples is to help you get inspiration to create your own unique Kanban workflow board instead of using it as it is.
Kanban boards are used in several industries to ensure teamwork and manage different business processes like HR, accounting, customer support, designing, and so on. The boards can be simple with a few columns or complex with multi-layered workflows.
Here are some kanban application examples that you can use to manage the flow of different business procedures.
Basic Kanban Board is perfect for teams and people who are new to this type of board. Under this kanban board example, there are usually 3 basic columns or sections like To-Do, In-Progress, and Done. However, you can add more columns as per your requirements. This is most suitable for teams who need to work on projects with limited tasks.
Suggested Read: How to Implement Kanban in Project Management
The time-driven kanban board is used by teams whose projects are organized and planned according to certain events in time. It is more suitable for organizations having extensive backlog and want to clear it in different time frame like sooner, very sooner, or later. This kanban example board can include columns like To-Do Tasks, Priority Tasks, In Progress, Submission Date, etc.
Under this kanban board sample, the columns or cards are in accordance with specific events that might impact the further development of tasks. For example, material provision does not depend on predefined kanban numbers and predefined kanban quantity.
Rather, it is dependent on the actual material consumption. The material is not provided and replenished continuously. Instead, it is only replenished when the there is more demand for material consumption increases.
Kanban boards can be of great help for engineering and product development procedures like conceptualizing, designing, developing, and marketing.
For example, the automobile industry can use it to manage tasks related to the procurement of machinery parts, car production, designing, quality control, and so on. Thus, helping them to manage the entire procedure till the car production is completed.
Kanban board can help IT operational team to visualize and prioritize different IT tasks such as monitoring networks, managing system upgrades, managing user accounts, etc. With the board, the team can prioritize and work on the most relevant tasks first with the people included.
Marketing teams can leverage kanban board to manage and visualize tasks like marketing campaigns, online presence monitoring, page optimization, etc. You can create columns for Campaigns Name, Approved, Scheduled, In- Progress, and Closed. You can also delete or add columns as per your requirements.
Support teams can leverage this kanban board sample to manage and resolve customer tickets. They can create columns for received tickets, in progress, and fixed tickets to manage requests. Further, the team can also collaborate in the comment sections to work on specific customer tickets and get them resolved quickly.
The design team can use Kanban board to visualize their tasks and manage the creative workflow. The board can include columns like Backlog Tasks, To Do Tasks, Projects Completed, Review, Approval, and Completed.
Kanban board is most useful for the HR department to manage the hiring procedure workflows. For example, under this board, you can visualize different candidates with various kanban cards and add columns and view their status, such as candidates need to be interviewed, final selected candidates, follow up, etc.
Under this type of board, you can visualize and systematically organize all your tasks in an easy-to-read format. You can create different cards and columns to prioritize tasks, categorize subtasks, mark dependencies in tasks, etc. Tasks can be crossed out, tracked, or moved when completed.
The kanban project management example for accounting can help accountants easily prioritize and manage all tasks related to their clients. They can create a column for the Clients Name, Tasks and Subtasks, Completed, etc.
Further, they can also assign subtasks and tag members working on the projects of different clients to streamline the workflow.
A Kanban board can facilitate sales teams by streamlining their processes. For instance, sales members can use columns to represent different stages of the sales cycle, such as “Prospects,” “Qualified Leads,” and “Closed Deals.”
They can then use cards to represent individual prospects or deals, moving them across the board as they progress. This visual representation helps salespersons keep track of their leads, prioritize tasks, and ensure no opportunities are missed.
The Portfolio Kanban system helps visualize and streamline the progression of business epics and enablers from conception to execution. Such epics are made visible through the Kanban system, right from development to management.
For instance, let’s say a company has three ongoing projects: Project A, Project B, and Project C. Each project has different stages or phases, such as planning, development, testing, and deployment.
In a software development team practicing agile and DevOps methods, a Kanban board ensures efficient collaboration between different roles.
For instance, imagine a team developing a mobile application. Their Kanban board has columns representing different stages of the development process, such as Backlog, Design, Development, Testing, and Deploy.
Agile Kanban boards frequently enable users to create if-this-then-that rules, which activate specific processes within the board upon the occurrence of events. This personalized automation empowers individuals to optimize their execution of Agile methodologies, resulting in heightened productivity and exceptional work output.
A SAFe Kanban board can facilitate the adherence of teams to the Scaled Agile Framework. It can provide visibility into the flow of work items, ensuring alignment with program increments and enabling teams to track progress and deliver value in a collaborative manner.
The physical Kanban is the most basic version of Kanban board and has mostly three columns on the board – To Do, In Progress, and Done. Each task is represented by a sticky note on the whiteboard that moves across the columns as it progresses.
With Kanban Board, you can plan your daily work and life tasks. For example, you can make a plan according to days like “Monday” “Tuesday” “Wednesday” and so on.
It can represent each task or activity that you need to accomplish during the day by a card that you can mark as you complete them. This helps you stay organized, maintain a balanced schedule, and ensure that you work on tasks as per the priority.
Scrum teams can improve their collaboration and communication with the help of Kanban. Team members can easily see what tasks are assigned to whom, which ones are in progress, and which ones are completed. This transparency fosters accountability and encourages teamwork.
Kanban can be a game-changer for remote teams to enhance their collaboration and productivity. Picture this: your team is scattered across different time zones, working on various tasks, and struggling to stay organized. Kanban provides a centralized space for remote team members to manage tasks, track progress, and stay updated on the latest activities.
The Lean Kanban methodology uses the principles of both Lean and Agile to enhance project workflow efficiency. The Lean Kanban Board also promotes continuous improvement by encouraging teams to regularly review their processes and make necessary adjustments. With this approach, businesses can adapt quickly to changing market demands and stay competitive.
Kanban board can assist with content creation by helping teams prioritize their workload. By visually organizing all the tasks on the board, team members can easily see which tasks are most urgent and need to be completed first. This helps prevent bottlenecks and ensures that deadlines are met.
Conclusion
Using a kanban board has made it easier for organizations to visualize and streamline any kind of workflow. By creating different columns to represent different stages of a project, businesses can keep a tab on upcoming, pending, approved, and completed tasks.
Kanban boards is an agile project management tool to visualize work, create and assign tasks, and keep the related documents at once place.
Yes, digital Kanban boards do offer backlog functionality to visualize all the projects that may not have been delivered by the team along with their details. However, traditional Kanban boards did not offer this functionality.
No, Kanban does not have a sprint. Instead, it utilizes Kanban board for visualizing the workflow similar to sprints. It helps in representing the project at different stages hassle-free.
Yes, a kanban board does come with certain features like cards, columns, visual signals, real-time collaboration, and so on.
A kanban board looks like a board of three columns like To Do, Work in Progress, and Complete. However, more columns can be added as per the requirements of a project.
Kanban boards can help an organization to easily visualize its workflows via various columns and cards. Further, it helps create subtasks and allows team members to easily collaborate on the project from a single card created for it.
Kanban board can be used in different organizations and teams for visualizing workflows. Some of the processes where it can be used are accounting, HR, marketing, sales, product development, etc.
Kanban works great for organizations or teams that work on projects which are completed in various stages.
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