When & How to Use Tally Shortcut Keys List

Tally is India’s most popular accounting software due to its simplicity. Accountants prefer Tally over other software because of its user-friendly interface, quick navigation, and easy data entry. These tally shortcut keys play a critical role in the user-friendliness of the software.

When to Use Tally Shortcut Keys?

Tally Prime shortcut keys are those combinations of keys that help you navigate through Tally menus and perform a specific task quicky. These shortcuts keys are helpful when a user wants to do any task quickly without wasting time in going through the usual menu.

Shortcut keys enable users to make quick entries, generate reports, sort, filter, undo, repeat, etc., by pressing one or more keys at once.

Things to Remember While Using TallyPrime Shortcut Keys

• Combo shortcut keys are supposed to be pressed simultaneously.
• All the shortcuts can’t be used on all menus. For Example, Selecting Voucher Type shortcut can’t function on Display Screen.
• Some Tally Prime Shortcut keys have multiple functions depending on the screen and the circumstances in which you use them.

What are Navigational Shortcut Keys in TallyPrime?

Navigation keys help users navigate through Tally Menu and dashboards. Accountants widely use navigation keys to quickly move through different menus and lists, which helps them reduce time and increase productivity.

Navigation key shortcuts ease accountants’ work in Tally by reducing their inputs through the keyboard to open a specific menu.

Here is a list of Navigational Shortcut Keys in TallyPrime:

Shortcut Key	Description	Where to Use
Page Up	Displaying the previous voucher	Accounting Voucher Screen
Page Down	Displaying next voucher	Accounting Voucher Screen
ENTER	To Accept an entry To accept Voucher / Master Enter a menu for more option	Almost all Tally screen
ESC	Return to the previous screen Dismiss any entry	Almost all Tally screen
SHIFT + ENTER	Expand Details Collapse next details	All Voucher List and Reports Screen
CTRL + ENTER	Altering Master on the voucher Entry screen	Accounting Voucher Screen

Popularly Used Hidden Tally Shortcut Keys List

Some hidden shortcuts are much popular in Tally. These shortcut keys are used by accountants more frequently than others. These keys help users pass entries and perform repetitive tasks quickly.

Here is the popularly used Tally Prime shortcut keys list:

Shortcut Key	Description	Where to Use
Ctrl + C	Selecting cost center	At voucher type, ledger, cost centers, group, cost categories, etc.
Ctrl + G	Selecting group	At groups/ Cost centres/ Ledgers / Budgets/ Scenarios/ Voucher types of creation and alteration screen
Ctrl + H	Viewing support center	Almost all Tally screen
Ctrl + I	Selecting stock items	Almost all Tally screen
Ctrl + L	Selecting the ledger	Across all voucher screen
Alt + A	Adding a voucher to the list	In sales, debit notes, credit notes, and purchase vouchers
Alt + F2	Changing the reporting period	Almost all Tally screen
Alt + U	To retrieve the entry deleted using Alt+R	All reports and Daybook
Alt + L	Logging in as a remote Tally.net user	Display screen of Tally
Alt + F3	Navigate to company info	Almost all Tally screen
Alt + F4	Disconnect from Tally.Net server	Gateway of Tally screen
Alt + Enter	Viewing the voucher display	At Daybook and almost all voucher reports
Ctrl + Alt + I	To import statutory masters	All menu screens in Tally
Ctrl + Alt + R	Rewriting data of a company	Gateway of Tally screen

Suggested Read: BRS in Tally: How to Perform Bank Reconciliation in Tally

Types of Shortcut Keys in Tally ERP 9 or TallyPrime

There are two types of shortcut Keys in Tally ERP 9 / TallyPrime:

Visible Shortcut Keys in Tally

These shortcut keys are visible on the side and top of the Tally screen. These are often the navigation keys that help the user move from one screen to another screen/dashboard. There are two types of Tally visible shortcuts:

• One Letter Shortcut Keys/Hot Keys: The are single alphabetic display on the Tally screen that opens a specific ledger or window. It is mainly found on Gateway of Tally and Navigation Menu. It is represented by Bold letters on the menu itself.

• Standard Tally Short Cut Keys: Single Function keys like F1, F12, F2, etc., are generally used for quick operations and navigation. These are frequently used for date change, company selection, and viewing features.

These visible function keys are either mentioned on the top or right side of the screen. These tally keys might be single underlined, double-underlined, or not underlined at all.

Suggested Read: How to Create Ledger in Tally ERP 9 (Tally Prime)

1. If the shortcut key is not underlined, you can directly press the key for the specific function
2. If the shortcut key is single underlined, Alt is the Additional Key to be pressed along with the function key: E.g., F1: Alt+F1
3. If the shortcut key is double underlined, Ctrl is the Additional Key to be pressed along with the function key. E.g., F1: Ctrl+F1

Hidden Shortcut Keys in Tally

These shortcuts do not appear on Tally’s dashboard or side screen and are generally hidden. These shortcuts are mainly used during operational entries to perform a task quickly. Example,

• Alt + C: For Instant Master Creation / Instant Group Creation
• Alt + D: Deletes any Voucher/Group / Master
• Alt + 2: Repeat the previous entry
• Alt + A: Adds a voucher
• Alt + E: Exporting Data on Screen

Suggested Read: What is MIS Report & How to Prepare It [In Tally & Excel]

Tally Shortcut keys List for Selecting Voucher Type

Vouchers in Tally are sets of unclassified entries that pertain to a particular financial transaction. These vouchers contain the description and details of the goods and services acquired in a business, including cost, type, party, taxes, dates, and other information.

Most common type of Tally Vouchers are Sales, Purchase, Receipt, Payment, Contra, and Journal vouchers.

The Tally ERP 9 shortcut keys list to select voucher types are:

Shortcut Key	Description	Where to find them
CTRL + F1	Selecting payroll voucher	Inventory Voucher/Accounting Screen
CTRL + F2	Selecting Sales Order Voucher	Accounting Voucher/ Inventory Voucher Screen
CTRL + F4	Selecting Purchase Order Voucher	Voucher Entry Screen
CTRL + F10	Selecting memorandum voucher	Voucher Entry Screen
CTRL + F9	Selecting Debit note voucher	Voucher Entry Screen
CTRL + F8	Selecting Credit Note Voucher	Voucher Entry Screen
F8	Selecting Sales Voucher	Voucher Entry Screen
F9	Selecting Purchase Voucher	Voucher Entry Screen
F7	Selecting Journal Voucher	Voucher Entry Screen
F6	Selecting Receipts Voucher	Voucher Entry Screen
F5	Selecting Payments Voucher	Voucher Entry Screen
F4	Selecting Contra Voucher	Voucher Entry Screen

Tally Shortcut keys List for Passing Voucher Entry

Vouchers are the most frequently used entries in Tally and consume most of the accountant’s time. Therefore, the shortcut for passing Voucher Entry is of prime importance during voucher entry to save time.

Here is a Tally shortcut keys list that will be helpful while passing voucher entry in Tally.

Shortcut Key	Task To be Performed	Functions on
Ctrl+N	Open calculator	All entries
Ctrl+A	Quickly save the entry	During any Voucher Entry
Ctrl+V	Selecting voucher types	Sales/ Purchase Voucher screen
Alt+2	Create a duplicate of a voucher	Ledger/ daybook
Alt+D	Deleting a voucher/master	Ledger/ Group Screen
Alt+C	Creating a master from a voucher	Voucher entry screen
Alt+I	Inserting a voucher entry in between the voucherS	Daybook or any list of vouchers
Alt+X	Cancelling voucher in a list of vouchers/ Daybook	Daybook or any list of vouchers
F2	To Change Current Date	Voucher Entry Screen

Tally Shortcut keys List for Report Generation

Reports in Tally are essential to evaluate your business performance. Customizing reports, exporting data, sorting lists, and applying Tally files are extremely important for business owners, accountants, and auditors.

Here is a Tally keys list users can use during report generation:

Shortcut Key	Task To be Performed	Functions on
Alt+F1	To expand the entries in the reports in detail	All report Screen
Alt+P	Send Print Command of a Report/ Voucher	All reports screen
Alt+E	Export details in HTML, Excel, or XML format	All reports screen
Alt+N	Viewing the report in columns	Most report screen, Trail balance, group summary, Cash/bank books, and journal-register
Alt+R	Hide the line in a report	All Ledgers and Reports

Other Most Searched Tally ERP 9 Shortcut Keys List

Here are some of the most searched Tally Prime shortcut keys list (both hidden and visible Tally ERP 9 shortcut keys list).

Shortcut Key	Task To be Performed	Functions on
F2	Change entry date	Accounting Voucher Screen
F4	For selecting the Contra Voucher	Accounting Voucher Screen
F10	To select any Reverse Journal Voucher	Accounting Voucher Screen / Ledger / Day Book
F7	To select a Journal Voucher	Accounting Voucher Screen
Alt + C	To create a master on voucher screen	Accounting Voucher Screen
Ctrl+R	To Hide an Entry	Ledger, Daybook, and Reports
Alt+U	To display all hidden line entries	Ledger, Daybook, and Reports
Alt+2	Duplicate a Specific Entry	Ledger, Daybook, and Reports
Alt+F12	Apply Filter	Ledger, Daybook, and Reports
Alt + R	Repeat previous Narration	Accounting Voucher Screen

Suggested Read: Difference Between Cash Basis Vs Accrual Basis of Accounting: Which is Better for SMBs?

In Conclusion

These Tally shortcut keys list are essential for accountants, data entry personnel, auditors, and even accounting students. It makes the accounting task more accessible and saves time.

It’s also crucial for freshers and interviewees seeking accountancy job to learn about these tally shortcut keys as they are the frequently asked during interviews.

Suggested Read: Tally Introduction, Features & Specifications | How to Use Tally

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