15 Best Student Database Management System in India

Managing the leave, attendance, performance, fees, and other students’ information in schools, universities, and other such institutions is a challenging task.

Manually updating student records can slow processes and even result in errors, leading to miscommunication among the faculty, students, and parents. But, thanks to the evolution of student database management systems, managing student information is no longer a daunting task.

These innovative software solutions not only simplify administrative processes but also streamline communication between students, faculty, and parents. If you’re in search of the best student database management system in India, look no further. In this article, we’ll explore the top 15 options available that are revolutionizing education institutions across the country.

What is Student Information Management System?

A student information management system is a computer application designed for the education sector to store and manage student data online on a single platform.

Student Information System is another name for SIS software. It also ensures data-driven collaboration between all stakeholders of an institution like the admin staff, teachers, students, and parents.

A student database management system helps manage the student data generated across different processes like enrolment, parent-teacher communication portal, grade books, attendance tracking, and events creation.

List of 15 Best Student Information Management System to Manage Student Records

Some of the best student management system software or SIS solutions available in the market are discussed next.

1. Gibbon

Gibbon is an open-source student information management system where users can access different modules based on their permissions. The software helps in course planning across different departments and preparing individual plans for students. You can easily manage staff recruitment and data, fees, invoices, assignments, and so on.

Gibbon SIS Solution Features

• Department creation and management
• Automatic creation of accounts for new students
• School absence reports of students
• Student progress tracking
• Payment reminders

Gibbon SIS System Pricing

It is free and open-source student information sysytem.

Gibbon SIS Pros and Cons

2. Teachmint

Teachmint is used by schools, colleges, and coaching centers to keep everyone connected and easily manage day-to-day activities. You can set up this student management system software for multiple branches and access over 40 custom reports.

The premium modules include features for the management of guests, support for online payment, among others.

Teachmint Features

• Document library
• Result card generator
• Income, expense, and summary report
• Payroll and salary management
• GPS Bus Tracking

Teachmint Pricing

Pricing details of this student information knowledge system are available on request at Techjockey.

Teachmint Pros and Cons

3. Fedena

Fedena is a student record management system that makes it easy for K-12 and higher education institutes worldwide to manage student admission, performance, attendance, and more.

Teachers can update parents about their child’s progress and make other necessary decisions for students’ performance improvement based on individual records. This student information management software is fully compliant with privacy laws and ensures data security.

Fedena Features

• Marking and tracking of student attendance
• Messaging system and SMS integration
• Student admission management
• Finance and fees management
• Calendar and event management

Fedena Pricing

There is a free 14-day trial. The pricing starts at INR 50,000+ GST yearly.

Fedena Pros and Cons

4. Skyward Student Management System

Skyward student management suite for K-12 institutions enables administrators to analyze progress against various standards, analyze attendance records, and more.

With classroom tools, teachers have more time to focus on teaching children and helping them in career planning. Skyward mobile app for teachers and parents ensures improved interaction between the school and family.

Skyward Student Management System Features

• Enrollment and registration management
• Customizable fee structure creation
• Standards-based grading
• Behavioral tracking
• In-built grade book

Skyward Pricing

You can schedule a live or video demo. Pricing of this student management system is available on request.

Skyward Pros and Cons

5. PeopleSoft Software

PeopleSoft helps higher education institutions automate the process of admissions and recruitment with the EDI Manager tool. You can track and process academic details like student contacts, class schedules, and more.

The student database management system also helps in managing information about other organizations and related individuals.

PeopleSoft Features

• Automated evaluations for application processing
• Enrollment verification
• Student data tracking
• Class scheduling
• Payment calculation and collections processing

PeopleSoft Pricing

Pricing for this student database management system is available on request.

PeopleSoft Pros and Cons

6. Gradelink

Gradelink SIS is an easy-to-use software that offers grade books, lesson planning, report cards, and more in over 1300 schools globally. You can import existing data such as student details, transcript data, class rosters, and more easily. This helps in starting a new academic year or term quickly.

Gradelink SIS Software Features

• Auto grade and attendance monitoring via email
• Class calendars and student scheduling
• Communication via emails, text, voice messaging
• Integrations with Google Classroom, Apple School Manager, etc.
• Tuition and billing statements

Gradelink Pricing

For the one-time startup fee, you can contact the vendor.

Gradelink Pros and Cons

7. Chanakya ERP

Chanakya ERP is a web-based student information management system for schools, universities, coaching centers. It is popular among CBSE-affiliated schools.

This student information management software has modules for attendance management, expense management, inventory management, and more. The software also has a calendar feature to view/ create events.

Chanakya ERP Features

• Fee structure creation and report generation
• Automated attendance tracking
• Assignment upload/ download
• In-built messaging system for parent-school communication
• Reports based on category, religion, etc.

Chanakya ERP Pricing

The basic plan of this student information management solution starts at INR 7500 + GST yearly.

Chankaya ERP Pros and Cons

8. FeKara

FeKara information system offers several modules that help in improving the efficiency of daily activities in schools. The basic modules of FeKara include attendance and timetable management, admission management, student reporting, grade books, among others.

It also provides support for conducting a virtual class. This student information knowledge system further has features for income and expense management, messaging system, etc.

FeKara Features

• Self-enrolment
• Customizable report templates
• Student portal with assignments, notes, etc.
• Communication module for teachers, parents, and management
• Teacher salaries calculation in financial module

FeKara Pricing

It is free student management system software with limited features. Paid plans start at INR 3400 per month.

FeKara Pros and Cons

9. PowerSchool SIS

PowerSchool SIS enables K-12 institutions to personalize the information management system for fetching the key data without coding. You can ensure transparency in communication with parents by providing grades, progress, and other updates on portals and mobile app.

PowerSchool student information system also provides the flexibility to choose from pre-built report options or create custom ones.

PowerSchool SIS Features

• Attendance management
• Customizable database
• Mass scheduling
• Tracking graduation progress
• Reporting

PowerSchool SIS Pricing

Pricing of this SIS system is available on request at Techjockey.

PowerSchool SIS Pros and Cons

10. Alma

Alma is an easy-to-use student information system that helps K12 schools create holistic student records and gain better insight into their attendance, performance, and other details.

Teachers have the option to grade students the way they want by setting options like grade levels, grading scales, and more. To interact with parents and students, there are in-built portals.

Alma SIS Software Features

• School dashboard
• Custom workflows
• Progress Reports
• Communication via email, text, voice messaging
• Google Classroom Integration

Alma Pricing

Pricing is available on request at Techjockey.

Alma HIS Pros and Cons

11. Edmatix

Edmatix is a scalable, AI-powered cloud-based student record management system that simplifies academic and administrative tasks. There are different modules for admission management, library management, front office management, inventory management, and so on to take care of everything from admission to graduation.

Edmatix Features

• Centralized admission database
• Customizable exam pattern
• Certificate generation
• Management of invoices and status tracking
• Transport attendance with GPS tracking

Edmatix Pricing

Price quotation available on request at the official website.

Edmatix Pros and Cons

12. Veracross

Veracross is a fully web-based student data management system for K-12 private schools where all the data is stored in a single database with no duplication of records.

You can quicken admission activities, manage accounting, track health-related data, simplify billing, among others. This student information system provides branding elements like custom text, school logos, and so on.

Veracross SIS System Features

• Admissions marketing
• Assignment dropbox
• Parent, alumni and student portals
• Payments dashboard
• Donor management

Veracross Pricing

Price details of this student information management solution are available on Techjockey.

Veracross Pros and Cons

13. QuickSchools

QuickSchools is a web-based student record management system that helps in efficient scheduling and management of lectures. Based on their access permissions, it provides a centralized view of student records to school admins and teachers.

You can create custom formulas and use different grading scales to prepare progress reports.

QuickSchools Features

• Daily attendance tracking
• Custom-built templates and auto-populated data for transcripts
• Pending fee tracking
• Automated class scheduling
• Communication via text, email, and voice messages

QuickSchools Pricing

A 30-day free trial of this student information management software is available. Pricing starts at INR 80 per student for each month.

QuickSchools Pros and Cons

14. TS School

TS School software helps pre-schools, schools, and universities to manage administrative activities easily and allows teachers to focus on their core tasks.

This school information management software offers several modules such as inventory, attendance, finance, administration, medical, etc.

TS School Features

• School departments and schoolhouses setup
• Automatic assignment of subjects to students
• Student and staff attendance management
• Templates for tests and assessments
• Customizable reports

TS School Pricing

This free school information management system has a free standard edition and offers a 30-day trial. The monthly pricing of this SIS system starts at INR 3608.703.

TS School Pros and Cons

15. Wisenet

Wisenet student management system is used by corporate training institutions and higher education organizations to streamline the student information flow. You can get data, including that for compliance, from students during enrolment and keep it up to date.

This student information knowledge system offers basic templates to quickly create offer letters, certifications, and more. You can even send scheduled messages to people automatically.

Wisenet Features

• Learner enrolment management
• Scheduling and attendance monitoring
• Dashboard reports and insights
• Automatic task creation
• Messaging options

Wisenet Pricing

Paid plans start at INR 10492.95 per annum.

Wisenet Pros and Cons

How Does Student Information System Work? 

A student information system works by storing and tracking all student data from the time of admission and enrollment till the time of pass out. This includes personal information, data of fee payments, details of classes and lectures, behavioral data, attendance records, transportation records, assignment and exam performance, and more. 

Students and parents can view the relevant information and use the student information system to track every activity. Streamlined student information flow plays a significant role in improving the education process. All other activities like daily administrative tasks are based on this information too. 

How to Get the Most Out of Your Student Information System?

According to Grand View Research, the market for student information system is expected to rise at a CAGR of 16.6% till 2028 to reach USD 25.66 billion globally.

Some student information management solutions are all-in-one that includes the management of courses, classrooms, etc. Others are standalone systems.

Evaluate the following factors before selecting any student information knowledge system.

• Cloud-hosted platform: If the system is cloud-hosted, you can access it from anywhere on the web browser and perform necessary tasks online. Compared to locally hosted software, cloud-hosted student management software can reduce the burden on the in-house IT team, as the vendor takes care of maintenance and updates.
• Security: Any institution has a significant amount of information, with a part of it being highly sensitive. The student information management software you choose should be compliant with privacy and security laws. You should be able to trust that the data is backed up regularly and there is no information loss.
• Compatibility with Rest of the Stack: Check whether you can easily migrate your existing data, or the software team provides sufficient support to make the import easy. Also, the student information management solution should support integration with your existing systems and other software that you are planning to use to ensure streamlined data flow.
• Pricing: More features do not mean that a student record management system is better for buying. Too many unnecessary features can get confusing. See which software has all the features you need and is easy to use. Whichever among the shortlisted ones suits your budget, go with it.

What are the Benefits of a Student Management System 

A Student Database Management System (DBMS) offers numerous benefits to educational institutions. Firstly, it streamlines administrative tasks, reducing the burden of manual data entry and paperwork. This efficiency leads to improved accuracy and time savings for educators and administrators. 

The other benefits of student management systems include: 

• Efficient Data Management 
• Centralized Student Records.
• Improved Data Accuracy 
• Enhanced Communication 
• Streamlined Administrative Tasks 
• Data Security and Privacy 
• Robust Reporting and Analytics 
• Data Accessibility Anytime, Anywhere  

What do You Look for in a Student Database Management System 

When evaluating a Student Database Management System (DBMS) for educational institutions, it’s crucial to consider several key factors and ensure that it meets the specific needs of your organization. Here are some important aspects to look for: 

• Customization: The ability to customize fields and features to align with your institution’s unique requirements is essential. It should adapt to your curriculum, grading systems, and reporting needs. 
• Integration Capabilities: The DBMS should seamlessly integrate with other solutions your institution uses, such as Learning Management Systems (LMS), financial software, or library systems. 
• Reporting and Analytics: Robust reporting and analytics tools are vital for tracking student performance, attendance, and other critical data. Look for features that enable you to generate custom reports and analyze trends. 
• Communication Tools: Effective communication features, such as messaging, email notifications, and portals for parents and students foster better collaboration and information sharing. 
• Gradebook and Assessment: Look for a robust gradebook feature that allows teachers to input grades, calculate averages, and generate report cards. It should support various grading systems and assessment methods. 
• Backup and Recovery: Data backup and recovery features are critical to prevent data loss in case of system failures or other unforeseen events. 

By thoroughly evaluating a student database management system based on these criteria, you can choose a solution that aligns with your institution’s needs and supports efficient data management and communication.

What’s the Use of Student Information System? 

The use of a student information system is to store and manage students’ data at a single platform online. This is done to save manual paperwork and automate data-related tasks, thereby preventing manual errors. 

Reliable data management is crucial for effective decision-making, and that’s where SIS comes into play. With a well-implemented system in place, schools can track and analyze various aspects of student information such as grades, attendance, behavioral patterns, and academic progress. This enables educators to identify struggling students early on and provide them with the necessary support to succeed. 

Moreover, SIS fosters better communication between teachers, students, and parents by providing a central platform for collaboration. Parents can access real-time information about their child’s performance, attendance records, homework assignments, and other relevant updates through an intuitive interface.

Additionally, the student management system helps teachers generate personalized reports and provide detailed feedback on each student’s strengths and areas of improvement.

How We Selected the Student Database Management System in India?

When it came to selecting the top Student Database Management Systems for this blog, we wanted to ensure that we provided you with the most comprehensive and relevant information specifically tailored to the Indian educational landscape. After all, finding the right Student Database Management System is crucial for educational institutions across the country, and making an informed choice is key.

• Extensive Research: To begin our selection process, we started by conducting extensive research on the various database management systems available in India. This involved scouring through countless reviews, speaking with educators and administrators, and delving into the latest trends and advancements in educational technology.
• Real Feedback: We knew that data from real users would be invaluable. So, we reached out to educational institutions, teachers, and students across India to gather their feedback and insights on the systems they use or have encountered. Their firsthand experiences were instrumental in shaping our list and understanding the unique challenges and requirements faced by educational institutions in India.
• Other factors: We considered factors such as ease of use, scalability, cost-effectiveness, and support for local languages and curriculum requirements. We also evaluated the systems for their compatibility with various educational levels, from primary schools to universities, as our readers come from a diverse range of educational backgrounds.

By combining all this research and feedback, we were able to compile a list of the top 15 Student Database Management Systems in India. These systems have been carefully selected to cater to the specific needs of educational institutions and are sure to make a positive impact on the way they manage their student data.

So, when you explore our list, rest assured that it’s the result of thorough research, input from the education community, and a commitment to helping you find the best Student Database System for your institution’s needs.

Conclusion

A student data management system is beneficial in the long run to save time and reduce errors in manual record management. Not only does the software ease the process of information management, but it also ensures better transparency.

FAQs Related To Student Database Management System

Related Categories: Virtual Classroom Software | Learning Management (LMS) Software | School Management Software