Gone are those days when hoteliers had to spend a thick wad of cash to raise their brand. Though they still have to spend money to expand their business, things have become quite easy these days or rather automated!
Yes, automation is the key to growth for any business and the same is true for hospitality sector. Be it updating your hotel information on the spreadsheet or promoting your business, the software does everything flawlessly in a matter of seconds.
Hotel management software provides essential features to streamline activities like online booking, room availability tracking and feedback. Every thriving hotel can leverage the power of technology and enhance their brand reputation.
It is a must-have tool for hoteliers to streamline administrative tasks at their property and increase the number of bookings. Along with managing day-to-day operations, the free hotel software and their premium versions also assist in delivering an outstanding guest experience.
Free hotel management system has the features to help you manage a hotel, big or small, as well as, similar properties like resorts, B&Bs, homestays, etc.
They can help you perform key tasks smoothly such as automated check-ins, report generation, guest management, group bookings, etc. They come with unique capabilities to help your hotel perform at maximum efficiency.
eZee Absolute Hotel Management Software is your all-in-one solution for efficient hotel operations. This cloud-based PMS automates front-office tasks, reservations, and guest check-in/out, allowing you to focus on providing exceptional service.
It offers the features for profile management, group operations, and security control. Moreover, this software offers a mobile app for quick access to its functionalities on the go, a guest self-service portal, and a robust revenue management module.
Pricing: eZee Absolute Hotel PMS software pricing starts at INR 2250 per month.
Platform Supported: eZee is a cloud-based platform, and it works with both Windows and macOS. Additionally, it also offers an Android app.
Free Trial: Available
You can choose eZee Absolute for simplified hotel management and enhanced guest experience. It offers features like seamless WhatsApp integration, and compliance with hotel management policies in 170+ countries.
DJUBO offers a range of modules and features to streamline hotel operations, improve revenue management, and boost online bookings. By using this tool, hotels can benefit from reduced staff requirements, streamlined revenue management, and cost savings.
The system’s cloud-based nature ensures easy accessibility to data, while its online booking system helps hotels maximize their online presence and revenue.
Pricing: DJUBO plan starts at INR 2395 per month, and it is billed quarterly (every 3 months).
Platforms Supported: DJUBO works with Windows, Mac, Android and iOS devices.
Free Trial: No
It’s a smart move to select DJUBO for hotel management. It gives you an all-in-one platform for handling hotel tasks, maximizing revenue and optimizing online reservations.
This is an open source hotel reservation and booking system, which helps manage both online and offline booking. Some of its useful features are room allocation, payment processing, room allocations, and more.
Further, by using this hotel management open source system, you can reduce the dependence on manual efforts and optimize administrative tasks in your hotel.
Pricing: QloApps pricing plan is available on request
Platform Supported: QloApps supports Windows and macOS.
Free Trial: Available
QloApps is the ideal choice for hoteliers looking for an open-source hotel reservation and online booking system. With QloApps, you can quickly launch an attractive and user-friendly hotel booking website in just a few seconds.
StayFlexi offers a comprehensive, integrated solution for hotel and vacation rental management. Its user-friendly interface and extensive features make it the top choice for property owners looking to streamline operations, enhance guest experiences, and boost revenue.
With features like a property management system, Magic Link for guest upsells, Channel Manager, Point of Sale, and more, it’s ideal for managing a variety of property types.
Pricing: SmartFlexi pricing is available on request on their official website.
Platform Supported: Windows, Mac, Android and iOS.
Free Trial: Available for 14 days
Great for optimizing revenue management and ensuring flexible booking for hotels.
Cloudbeds is one of the best free software for hotel management that serves the operational needs of hotels of all sizes, be it vacation rentals, B&Bs, mid-sized or large hotels.
The key features of Cloudbeds hotel management software are customer relationship management (CRM), point of sale, reservation, front desk management, and a lot more.
Moreover, OTA integration with online booking engines and social media platforms ensures that you convert more walk-in customers. At the same time, visitors on your website can make a reservation, cancel it or reschedule as per their convenience.
Pricing: Available on request
Platform Supported: Windows and macOS
Free Trial: Not available
Offers a versatile platform for property management and online distribution, catering to various types of accommodations.
Irrespective of your hotel property size, OPERA PMS is a great tool to manage its different operations with ease. It ensures higher productivity and profitability with fast and efficient access to guest details and expectations.
Different functions, such as accounting, sales, reservations, feedback management, etc. can be configured towards higher profitability with this software.
Pricing: Available on request
Free Trial: Not available
Supported Platform: Windows and iOS
An amazing software designed for large hotel chains, it offers robust property management capabilities.
OTA Sync hotel management software is a cloud-based property management system that includes a channel manager and a booking engine. It’s designed for all types of accommodations, including short-term rentals, boutique hotels, hostels, guest houses, vacation rentals and more.
Pricing: OTA Sync will cost you around INR 7400 per month
Free Trial: 14-days free trial
Supported Platforms: Windows, macOS, Android and iOS
OTA Sync software ensures seamless synchronization with 100+ online travel agencies, direct bookings, and efficient property management, saving time and boosting revenue.
HotelDruid works well for properties of all sizes, from B&Bs to large hotel chains. It is a cloud-based free hotel management software that can be accessed from PCs, smartphones, and tablets. It is a user-friendly software supporting multiple languages.
English, Spanish, and Italian languages are supported by the software, and you can always add more dialects using the language module.
Price: HotelDruid pricing is available on request.
Supported Platform: Windows and Mac.
Free Trial: Not available
A great option suitable for small, independent hotels and guesthouses that require basic management features.
Hotel management software helps scale up your business by automating all critical functions and letting the staff focus more on serving your guests. To scale up your hotel business, look for these essential features in your hotel management software:
Choosing free hotel management software can be beneficial for hoteliers in several ways:
Although free software has its advantages, it may lack advanced features compared to the paid ones.
There are different types of hotel management software, each catering to specific needs within the industry. Here are some common types of hotel management software:
You have already started the hotel business. Now, the real challenge is to juggle multiple tasks and ensure that every process is tuned towards offering higher value to the guests. Here, we’ve listed some of the common challenges faced by the people in the hospitality sector, and ways to overcome them.
People working in the hospitality sector are facing constant challenges in terms of changing customer behavior. If hotel staff offers something new to the guests on their first visit, it becomes a norm for them. And customers expect something new every time.
Also, different people have different expectations from their hotel stay. However, hotel staff can take cues from different social media platforms to know who is offering what and what is liked the most by guests at other hotels. Free hotel management software can assist in understanding customer demands effectively.
Employees in the hotel sector often have to deal with long and irregular working hours. Many of them are not able to cope with the increasing competition and customer expectations, resulting in higher staff turnover. At the same time, hoteliers are dealing with the scarcity of skilled staff. Those who hold expertise in devising different strategies to meet guests’ expectations.
So, to ensure that employees learn and grow, hotel managers must devise ways to manage their stress. After all, losing a valuable staff because of burnout is not a positive sign. Manage their work schedule in a way that they can focus on work more.
While peak seasons bring in more business, lean seasons often make it difficult for hoteliers to sustain. At the same time, the demand for staff and resources varies. Moreover, it depends largely on how they manage this issue of seasonality and rotate their staff.
There are several options available for free and open source hotel management software. These solutions offer a wide range of features and capabilities to help hotel owners and managers streamline their operations, improve guest experience, and increase profitability.
From front desk management to online reservations, inventory control to reporting and analytics, these software systems can meet the needs of hotels of all sizes.
In the hotel business, customer satisfaction depends on the quality of service. And the quality of service at any hotel can be increased considerably with hotel management software. The software makes room management, housekeeping, payment processing and online bookings much easier and hassle-free.
Depending upon your business requirement, you can choose between on-premise and cloud-based hotel management software. With on-premise software, you will have to store all data on the internal server and there isn’t any dependency on the internet access.
However, cloud-based stores data on the cloud, making it accessible from anywhere. Also, you won’t have to maintain any hardware or server on-premise to use this software.
With the help of hotel management software, you don’t have to update your bookings manually. Other tasks, such as, housekeeping, rate management and inventory management can also be streamlined with this software.
Data safety is a prime concern in the time when cyber threats are becoming more sophisticated. However, the best hotel management software provides multi-layered security layer to protect all the visitors’ information and useful insights secured. Also, the software does not allow an unauthorized person to gain access to the data.
Not really! Most hotel management software vendors provide online demos and tutorial videos, helping users pick up and start using different features quickly. Cloud-based hotel accounting software vendors often provide 24 X 7 support to ensure that your staff is using the features uninterruptedly.
The channel management feature of hotel software helps users track booking from third-party platforms. Also, room rates across different booking platforms can be managed with its OTA integration feature. Direct bookings through website and social media platforms become much easy with software.
Hotel management software can be easily integrated with accounting solutions, payment gateways, channel management solutions, and any other tools which you are using currently to manage your hotel processes.
By integrating with web booking engines, hotel software facilitates direct bookings. The software further assists in updating rates and tracking bookings based on regions and the types of customers.
Cloud-based hotel software ensures free upgrades at regular intervals. You need to pay the annual maintenance charge to enjoy uninterrupted service.
The hotel industry often relies on software like PMS (Property Management Systems), POS (Point of Sales), Inventory management for managing hotel tasks like reservations, check-ins, and room assignments.
The hoteling software can cost you from INR 1500 to more than INR 10000 based on features and integrations.
In the hotel industry, PMS stands for Property Management System. This software is used to handle reservations, check-ins, billing, and guest services, streamlining hotel operations.
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