Most business owners will agree that starting a business seems like a simple process, but running it in the long term turns out to be a different matter altogether. As a small business owner, during the initial days, it could be quite easy to manage a small client roster and head a small team. However, things tend to take a complicated turn when you start scaling up.
The moment you expand your organization’s operations, you might get overwhelmed by the thought of handling the heightened complexity of numerous business processes. Thankfully, in today’s technology-driven era, there aren’t many challenges that can’t be overcome.
One such solution is to implement the right business management software. With the right software at your disposal, you can easily streamline operations and accelerate your operational efficiency.
Here we will discuss the various key features of business management systems for small businesses. Stay tuned.
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Business management software is designed to streamline, manage and automate business functions. Such tools are designed to help companies manage their core operations in an effective manner. In brief, business management tools come with in-built modules that cater to various business processes such as payroll, operations, inventory management, and accounting, among other things.
The best business process management software can make your life simple by relieving you of several monotonous responsibilities. At the same time, it is crucial to find the right solution. So, how do you do that?
Well, here are the key features you should look for in BPM software for small businesses:
Business management software makes it easy for your team to manage their duties and tasks. Such software generates notifications based on activity schedules, which enable your management and other teams to stay aligned with your company’s objectives. This helps not only with team task management but also saves money in the long run.
Business management systems come with a number of automated features, which ensure the accurate management of data and a more effective workflow. Compared to using manual techniques to handle the data, the software delivers accurate reports, improving operational efficiency along the way.
The collaboration between your team significantly improves when all your business information is stored in one location and is accessible to all departments. With cloud-based software at your disposal, you can allow your team to work from anywhere and still get their respective responsibilities fulfilled. This ensures seamless workflow and higher productivity.
The best business management software allows users to generate and send invoices to clients and vendors via email or/and WhatsApp. Now you can create tax-inclusive or tax-exclusive invoices in accordance with your requirements.
In leading software programs, inventory is automatically updated following any sale or purchase. This feature allows you to view all inventory-related operations happening within the company with ease. BPM software also allows you to manage your company’s procurement needs while staying aligned with your company’s cash flow cycles.
BPM software allows you to monitor all bank and cash transactions. It can easily match up system-based transactions with bank statements, keeping your financial accounts updated.
While documenting your business transaction, the best business management software automatically updates all GSTR reports (GSTR1, GSTR 3B, & GSTR4). What’s more, these GSTR reports can then be easily and quickly imported to Excel, in a matter of a few clicks.
The software’s easy-to-digest dashboard and reports allow users to instantly access and analyze information about their organizations’ finances, activities, and a whole lot of other things. In short, it gives you complete control, which is the holy grail of smooth business functioning.
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Let’s discuss the products in detail to get the better usage and output.
The Nifty software lets you manage tasks in terms of progress, thus reducing project development cycles and improving team productivity. Using project portfolios, you can organize your team and align your tasks.
Nifty Features:
Nifty Pricing: Nifty has a free plan with access to 2 active projects, 100 MB storage space & more. The Starter plan starts at INR 3169.
Trello is visual web-based project management tool that empowers your team to manage projects, organize and track progress. Regardless of the project type, workflow or team, it helps keep things organized with tags, categories or labels to meet the specific project management needs.
Starting on Trello is simple. All you need to do is sign up, create a board, and you’re sorted. The best part is you need not start from scratch as there are ready to use Trello templates available that serve as a primary copy for creating boards.
Trello Features:
Trello Pricing: Trello free plan is available for individuals or teams. It provides access to features like unlimited cards, storage (10MB/file), activity log, up to 10 boards per workspace & more. The standard paid plan is available at INR 406.26.
HubSpot CRM is an all-in-one free CRM software for individuals, enterprises and small businesses. The integrated CRM platform provides marketing, sales, and operations management as well as custom website building tools that you need to scale and manage your entire business in one place. In addition, you can connect Teamwork with HubSpot account to switch between apps faster.
HubSpot Features:
HubSpot Pricing: HubSpot’s free marketing, sales, and CMS tools are available for free. The paid plan starts at INR 3654 per month. This includes access to features like 1000 marketing contacts, marketing automation (form and email), & more. Besides, you can grow your business with the right plan by only paying for what you need.
ClickUp is productivity platform that not only brings teams and tasks together but also offers goals, docs, reminders, whiteboards, and inboxes. The best part is it works for every type and size of team and is fully customizable. By replacing overlapping tools, it is best for teams who want to work more efficiently. Also, with powerful reporting features, you can set goals, track progress in real time, and manage resources effectively.
ClickUp Features:
ClickUp Pricing: Free plan available for forever with access to features like unlimited tasks, collaborative docs, whiteboards, real time chat & more. The paid plan starts at INR 408 per member per month.
Hello Bonsai is an all-in-one business and invoicing management solution that is ideal for freelancers and small businesses. They can use this software to create and share invoices, track leads, manage finances, and much more.
Bonsai’s advanced automation features help automate every process of your business to boost productivity and minimize errors. For instance, you can create defined and structured proposals with just a single tap to close business deals quickly. The software is also quite effective with time and task tracking and customer relationship management.
Bonsai Features:
Bonsai Pricing: The starter plan is available at INR 1958 per month that includes access to all templates, unlimited clients & projects, client CRM & more. Also, a 14-day free trial is available in which you’ll get unlimited access to all Bonsai’s Workflow or Workflow Plus features.
Bitrix24 is free business suite that serves users by providing useful tools for document management, task management, CRM, project management and time management, among other things. This rich feature platform aims to provide practical solutions to manage different business processes. It helps to simplify communication with features like comments, assisted reporting, subscriptions, notifications & more.
Bitrix24 Features:
Bitrix24 Pricing: There is a 100% free plan for unlimited users with access to collaboration tools, tasks and project management tools. The basic paid plan starts at INR 4003 per month for 5 users.
NetSuite is cloud-based ERP solution for managing financials, CRM, and e-commerce functionalities. Designed especially for small and medium-sized businesses, this software gives you the benefit of customer service management, marketing automation and sales force automation.
For global business management, NetSuite offers a unified platform with functionalities like Global Ecommerce, Global ERP and Resource Planning. It also provides the functionalities like configurable tax engine, payment processing, financial and accounting regulations & more.
NetSuite Features:
NetSuite Pricing: You can request NetSuite pricing on the official website.
Zoho One is a complete business management software tool that helps create, collaborate, and effectively communicate with teams through a single platform. It comprises over 45 mobile apps that work in sync to run your entire business (sales, finance, IT, marketing, HR and others) smoothly.
Each of the apps is built in a way that their functionality caters to specific domains of your business. Not just that, it also gives you centralized administrative and enterprise level controls.
Zoho One Features:
Zoho One Pricing: It is available at INR 1800 per employee per month in which you get access to 40+ business apps, enterprise-level features & more. The flexible user pricing is INR 3500 per user per month.
Frank project management software is for managing architecture and engineering studios with its time management, accounting, and other operations. It is an all-in-one integrated platform that helps in tracking your project progress and results. Not only this, but you can also view details like communications, documents, financials, real-time dashboards in one place rather than switching between different tools with software project management in software engineering.
Frank Features:
Frank Pricing: It is possible to get all Frank’s features in one simple plan. To check out the price, schedule a live demo by visiting the official site.
Odoo is an open-source business app that covers your company’s needs for accounting, manufacturing, warehousing, inventory management, and project management, among other things. This integrated and customizable software helps businesses become more efficient by reducing tedious manual processes and keeping all business functions in one place.
Odoo Features:
Odoo Pricing: One App is free for unlimited users with access to the latest modules. The standard plan starts at INR 593 per user per month. It includes all apps for a single fee.
Smartsheet is a Software as a Service for project management and collaboration. It enables teams to manage and schedule projects, track project progress, share documents, manage calendars and scale programs. This cloud based platform empowers teams to create a better plan, execute and report on work, thus enabling better business outcomes.
Smartsheet Features:
Smartsheet Pricing: The free plan is for 1 user and up to 2 editors. It includes access to features such as 2 sheets, dashboards, reports, and community support. The paid plan starts from INR 572 per user/month. (For max 10 users and unlimited viewers)
Jira project planning software is designed to help software development teams to manage each stage of their workflow including analyzing, planning, testing & more. This software is a center hub for the collaboration, coding, and release stages.
Also, Jira quickly integrates with over 3000 apps, plugins and addons that can be custom designed to fit every use case.
Atlassian Jira Features:
Jira Software Pricing: The free plan is available for 10 users. (Monthly subscription only) It gives access to one number of sites, single project automation, basic roadmaps, among other things. The paid plan starts from INR 633 per user per month. You can also check-out thr best Jira Alternatives.
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Timely is an automatic time tracking app that allows it employees to record work hours spend across projects. Regardless of whether you bill for time or not, it is crucial to know how your employees spend time. Timely automatically tracks all the time you spend in email, browsers, documents, meetings and so on. This helps your business get an accurate time record across all clients and projects.
Timely Features:
Timely Pricing: The starter plan starts from INR 653 per user per month. This plan allows users to track work automatically, set automatic reminders & more.
Quixy cloud based app development platform empowers even those with no knowledge of coding to automate workflows across departments. Using the simple drag-and-drop design, it lets users innovate and bring their unique ideas to life. Quixy provides a variety of pre-built templates for several use cases like CRM, HRMS, and much more.
Quixy Features:
Quixy Pricing: The paid plan starts from INR 1225 per user per month. It starts with a minimum of 20 users and provides access to features such as integration, document generator, UI and workflow designer & more.
TimeCamp is free cloud based time tracking solution that helps business forecast more accurate project budgets while individuals gain a better understanding of how much time they spend on various tasks. This in turn helps improve overall time productivity and ensures that the right allocation of resources has been made. TimeCamp’s timesheet module provides automatic reminders and approvals to keep you focused on work.
TimeCamp Features:
TimeCamp Price: The free forever plan is for unlimited users, projects and tasks. The basic plan starts from INR 515 per user per month.
Flodesk is an email management solution that helps small businesses to streamline processes related to content management and workflow creation, among other things. With an intuitive email builder and beautiful templates, you can design emails that look good on any device and offer a consistent experience instead of juggling multiple tools.
Besides, you can use Flodesk to design and send brand marketing emails, create and publish opt-in forms to expand your email list, and build powerful email automation to transform your business.
Flodesk Features:
Flodesk Pricing: Flodesk offers a 30-day free trial with access to all the features it has to offer. The paid plan starts from INR 4819 per month and includes features like unlimited emails, subscribers, workflows, upsells & more.
Connecteam is an all-in-one workforce management app that provides multiple solutions such as employee scheduling, communication, employee task management & much more in one place to manage your employees effectively. From time tracking, scheduling shifts, automated checklist & forms, digital training and so much more is available on an easy-to-use interface.
Connecteam Features:
Connecteam Pricing: 14 days free trial available to explore all features for unlimited users. The basic plan starts from INR 2369/ month for first 30 users. Each additional user is charged at INR 40.86.
Bit.ai is the next-gen document collaboration platform that let users create documents, dynamic notes & more with robust design options. It also offers a smart editor for creating interactive live docs so all your documents can be in one place and be accessible from anywhere in the world. Moreover, Bit.ai seamlessly integrates with 100+ platforms which can boost your productivity massively.
Bit.ai Features:
Bit.ai Pricing: The free plan (upto 5 members and 50 documents) top features include content library, 1 GB storage, & more. The pro plan starts from INR 654 per member per month.
ProWorkflow is project management software that makes collaboration, tracking tasks, and communication with the team a seamless process. It helps teams of all sizes achieve clear visibility and provides ongoing support and accountability on projects, tasks & more. Further, it provides easy integration with all the tools you need such as Xero, QuickBooks Online, Freshbooks, Zapier, Dropbox & more.
ProWorkflow Features:
ProWorkflow Pricing: The professional plan starts at INR 1632 per month per user with access to unlimited projects, 25 GB file storage & more.
Teamleader is a cloud based CRM solution that removes the everyday hassle of running a business. This work management tool allows you to sell, bill and organize work in one place.
By centralizing crucial information, you get an overview of ongoing projects workflow, sales opportunities, and valuable insights to track the overall performance of your business. The best part about using this tool is that it lets you make and record calls using the internet connection directly from the CRM.
Teamleader Features:
Teamleader Pricing: The paid plan starts at INR 4237 per month and includes 2 users. It includes all the essential tools such as tasks, calls, meetings, integrations & more that you need to simplify your work.
Teamwork project management software is especially built to run and manage client work. It lets you deliver work on time and budget, eliminates unnecessary chaos and seamlessly manage clients, projects, and freelancers all in one platform.
Teamwork’s users track and manage the projects using integrated solutions such as knowledge sharing, collaboration, time tracking, helpdesk, and more. Thus, Teamwork is now a one stop destination for entrepreneurs to grow their business.
Teamwork Features:
Teamwork Price: Free forever for up to 5 users per plan. Features in the free plan include time tracking and the ability to create general teams and sub teams for task sharing. The paid plan starts from INR 816 per user per month for minimum 5 users.
Choosing the right business software for your business can help in numerous ways such as streamlining business operations, improving staff efficiency, enhancing office productivity, among other things. In this section, we will give you further necessary insights as to why you need to consider the software to grow your business!
Some of the checkpoints to consider before choosing the right software for your business include defining your business problem and the reason for selecting software tools. As a next step, you have to look for software solutions that fulfill your business expectations and maximize your overall productivity. Defining a budget is also a crucial factor to decide on while choosing the right business software tool.
Wrapping Up
Business management tools help streamline your business processes and workflows. Not only this, but it also assists in improving your skills and streamlines different business procedures.
We hope that the above list will help you find the best management software for your company so that you start achieving the set goals with more efficiency.
FAQs
Nifty, HubSpot and Quixy are amongst the best business management software. These powerful software solutions cover all your company needs including accounting, inventory, CRM, E-commerce and accounting.
A business management tool is an app or software that helps businesses improve and automate their processes.
Some of the popular business management software for small business are NetSuite and Bonsai. These tools help manage invoices and leads, and automate different business processes, among other things.
Bitrix24 and Trello are the leading business management software solutions that offer all the necessary features such as integration with other apps, time management tools, CRM & more that you might need to efficiently operate your company.
Small businesses use all-in-one business software to improve their overall operations. Such software help in minimizing expenditures, gaining valuable insights to make good business decisions.
Yes, project management software is one of the most used business software that helps businesses with better project planning and resource allocation.
Cloud business management software is the one that’s hosted in the cloud and can be accessed anytime and anywhere via the internet. The benefits for businesses include automatic syncing, easily accessible data and quick backups.
Software is important in any business or organization for automation of manual tasks and reporting the real time progress of day-to-day organization activities.
Project management software is important as it helps you in project planning, resource allocation, time management, and overall project productivity.
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