9 Best Time and Employee Attendance Tracking App for Small Businesses

Summary: Discover how employee attendance tracking app helps businesses grow and the nine best time and attendance tracking apps for employees. These will help you improve productivity and reduce costs with the right solution!

As businesses grow, employee management becomes increasingly complex. One of the most challenging aspects is to keep track of attendance and to check if employees are punctual.

Fortunately, technology has made this task much easier with the development of employee attendance tracking apps. These apps offer a range of benefits to businesses, from streamlining payroll processing to improving productivity by identifying areas where employees may need additional support, they can do it all!

List of Best Employee Attendance App Online for SMBs

• greytHR: Best for comprehensive HR management
• Clockify: Best for time tracking and productivity management
• When I Work: Best for employee scheduling and shift management
• Zoho People: Best for overall HR and people management
• Harvest: Best for time tracking and invoicing
• Calamari: Best for attendance and leave management
• HubStaff: Best for remote team time tracking and productivity monitoring
• Bonsai: Best for freelance payroll management
• Timely: Best for automatic time tracking and scheduling

In this article, we will explore how app for keeping track of attendance can help your business grow. Here is the list of some best attendance and time tracking apps for employees in the market today.

1. greytHR

greytHR is software for employee time and attendance management. It is suitable for companies with various numbers of employees. greytHR is a cloud-based HR and payroll software which is accurate and effective. It automates key areas of HR, payroll management, leave, and attendance tracking.

Key features of greytHR:

• Access Payroll management with a single click
• Offers mobile ESS (Employee-Self-Serve) portal
• greytHR app handles all statutory deductions for PF, ESI, tax, IT, etc.
• Leave management software automates leave application and acceptance.
• greytHR enables core HR process management, including communications, reminders, alerts, insights from reports, and document management.

Integration: N/A

Free trial: greytHR offers a 7-day free trial

Pricing: The greytHR paid plan starts at INR 3495 monthly for 50 employees.

2. Clockify

Clockify is a timesheet app that lets you and your team track work hours across projects. Unlimited users can access this and the best part is it is free of cost. Clockify can be used to track attendance, productivity and billable hours.

It includes features like timekeeping and time reporting which makes tracking time simpler. All your data is synched online and can be accessed via multiple devices online.

Key Features of Clockify:

• Offers automated and manual time tracking of employees’ project hours
• An effective dashboard that provides real-time insights into time allocation, team tasks, and resource utilization.
• Track and analyze work, earnings, etc., and export data with various reports in different formats
• This software aids team management through recording attendance and tracking time spent on activities.

Integration: Clockify can be integrated with various project management and productivity tools. Some of them are Monday.com, Wrike, ClickUp, Basecamp, Jira, etc.

Free Trial: Clockify does not offer a free trial. It offers a free plan with unlimited users and projects.

Pricing: Clockify paid plan starts at INR 420 a month.

3. When I Work

WhenIwork is free employee attendance tracking app can be used from your phone or any fixed terminal as well. With this app you can export all your required information quickly to your payroll system. It is a free application and can be used by the maximum of 75 people, which makes suitable for small and medium sized companies.

This employee attendance tracking app notifies employees and managers if anybody forgets to clock out. This also enables you to view where your employee is clocked-in from. You can also connect this app to your payroll software to always have accurate pay.

Key features of WhenIwork:

• Offers an online schedule maker, which is accessible through a browser
• Streamline payroll management with this attendance software, effortlessly track resources, budget, positions, hours, and expenses.
• Easily manage multiple units, switch locations, separate schedules, and track employee availability at any given time.
• This app tracks employee attendance, sends notifications for forgotten clock-outs
• Offers a geo-fencing clock in and out

Integration: When I Work offers seamless integration with POS, Payroll, and other apps. Some of them include Gusto HR, Square, Crew, Zapier, etc.

Free Trial: When I Work does not offer any free trial.

Pricing: When I Work paid plan starts at INR 200 a month per user.

4. Zoho People

Zoho People is an effective solution that helps in managing all HR administrative functions from a central location. It facilitates all HR operations from within a single platform including employee database management, attendance management, travel management, payslip generation and more.

With all these automated features of Zoho People, all your HR operations will happen effortlessly.

Key features of Zoho People:

• Manage and track various types of organization-wide leaves, including vacation, training, and sick leave.
• A cloud-based platform that enables remote tracking of employees’ time, attendance, and absenteeism, regardless of location.
• A robust time tracker to keep track of employees’ work hours, both billable and non-billable
• This software facilitates employee analysis and performance, which can later help in appraisal cycles.
• Android and iOS apps are available.

Integration: Zoho People can easily integrate with various apps like QuickBooks, greytHR, Microsoft Teams, G Suite, Zapier, XoxoDay Plum, etc.

Free Trial: Zoho People does not offer a free trial.

Pricing: Zoho People paid plan starts at INR 60 per user per month.

5. Harvest

Harvest is a time-tracking, invoicing, and reporting tool. It helps capture time, accept payments, gain project insights, and much more. Harvest provides flexible start and stop timers for efficient work tracking.

It simplifies time management by allowing all hours to be logged in a single timesheet. Additionally, Harvest enables easy tracking of time for clients’ tasks and projects tailored to your preferences.

Key Features of Harvest:

• Time tracking through mobile, browser, and desktop
• Create custom time reminders
• Capacity reporting and analyzing
• Streamline your invoicing and payments
• Automatically sync invoices to QuickBooks and Xero for accounting

Integration: Harvest can be integrated with over 50 tools, including CRM, Productivity, etc. You can integrate with tools like PayPal, Slack, Jira, GitHub, Stripe, Zapier, etc.

Free Trial: Harvest offers a 30-day free trial with one seat and only two projects.

Pricing: Harvest paid plan starts from INR 1000 per seat per month.

6. Calamari

The Calamari Attendance Tracker simplifies and streamlines the process of managing employee attendance. This powerful tool provides accurate attendance management by offering modules for clocking in and clocking out.

It offers advanced features such as KIOSK and QR terminals. These features make it easy to monitor absent employees and automatically record their time. Real-time timesheets and presence lists keep attendance tracking up to date, and GPS location tracking adds convenience for businesses.

Key Features of Calamari:

• Calamari is a multilingual platform
• Supports labor law of 100+ countries
• Offers Clock in/out through iBeacon technology
• GPS-enabled time tracking system for work and breaks
• Check the company’s upcoming absences, remote work, holidays, and birthdays on a single dashboard.

Integration: Calamari offers a seamless integration with multiple tools like Office365, Google Workspace, Teams, Slack, Asana, etc.

Free Trial: Calamari offers a free trial.

Pricing: Calamari’s paid plan starts at INR 150 per employee per month.

7. HubStaff

Hubstaff provides a comprehensive time-tracking solution with features like screenshot capture, reporting, and automated payments. Additionally, it offers real-time GPS location tracking, payroll management, and invoicing.

Even if an employee temporarily loses internet connectivity, the hours worked are still recorded offline and automatically synchronized once a connection is reestablished.

Key Features of HubStaff:

• Offers a single solution for workforce management, productivity metrics, and time-tracking processes.
• Geofenced and GPS time tracking
• Access the payroll platform through the dashboard directly
• App available on Android, Apple, Windows, Linux, and Chrome devices
• Offers and likable and detailed dashboard

Integration: Hubstaff offers 30+ app integrations spanning accounting, time tracking, payments, project management, and beyond. It seamlessly integrates with tools like ClickUp, GitLab, GitHub, Jira, Monday, FreshBooks, PayPal, and many more.

Free trial: Hubstaff offers a 14-day free trial.

Pricing: Hubstaff paid plan starts at INR 570 per user per month.

8. Bonsai

Bonsai is a valuable toolkit designed to assist small businesses and freelancers in improving their business efficiency. It offers a range of automation tools and features to streamline the workflow. With Bonsai, you can easily monitor project progress, boost productivity, and stay organized.

Additionally, the tool provides a personal attendance tracker, allowing you to keep track of your workdays. You can conveniently record project time, generate timesheets, and invoice clients for hours worked.

Key Features of Bonsai:

• App available on Android, iOS, Mac, Windows, and Chrome devices
• Offers task creation and management option
• Keep your project timesheets on a single location
• Set your project rate- hourly or project basis, and get paid accordingly
• Use real-time reports to increase your billed hours

Integration: N/A

Free trial: Bonsai does not offer any free trial.

Pricing: Bonsai paid plan starts at INR 1980 per month.

9. Timely

Timely is an AI-powered time-tracking platform. You can effortlessly track and assess their productivity. The platform empowers you to set and track key performance indicators (KPIs) actively, enabling measurement of team efficiency using vital metrics like capacity.

Moreover, Timely provides a customizable tagging system for categorizing and analyzing time usage. It even assists in identifying any missing hours and sends reminders to ensure accurate time logging by employees.

Key Features of Timely:

• Track your employee’s time automatically with AI.
• Real-time monitoring of expenses, plans, and tasks
• Track your daily activities, including document handling, meetings, emails, websites, and video calls for record-keeping.
• Transparently report and invoice clients for enhanced accountability and clarity in billing.

Integration: Timely facilitates seamless integration across your digital toolkits. It can integrate with Monday, Office 365, Outlook, QuickBooks, Jira, GitHub, and many other apps.

Free trial: Timely does not offer any free trial.

Pricing: Timely paid plan starts at INR 910 per user per month.

Benefits of Using Employee Attendance Tracking App

Millennials represent 38% of the globally mobile workforce on average and they use mobile apps for almost every purpose in life. That is why, using apps for logging in their attendance would come in handy.

Let’s have a look at how employee attendance tracking app are a boon for managing workflow.

• Flexibility: There are times when employees have to work out of office. They can be working from home or attending meetings outside of office. You cannot track each and every activity of your employees when they are not present in the office. That is where an employee tracking app is useful.
• Accuracy: Basic human nature causes manual errors to happen. An employee attendance tracking app can minimize all these errors. It can record the time accurately and minimize costly errors.
• Controlled costs: Now you can get rid of buddy punching, inaccurate time reporting, absenteeism and overpayments. It can help you save money by controlling these unnecessary charges.
• Productivity: The administration spends time monitoring and managing employees’ attendance manually. This time can be saved if we automate this task. That’s how an employee attendance app works. It can automate the laborious tasks of managing paperwork and punching cards, and save your precious time.
• Reports: You can get accurate reports of every task that has been assigned or completed on the employee attendance app. The centralized data can improve visibility within the organisation. Graphical views are also available to ease the process of interpreting the data displayed on the employee attendance app.
• Integration: The employee attendance app can be integrated with any third party hardware like biometric or swipe machines to give you a more accurate result. Customized attendance policies can be created according to your needs as well.
• Real-time tracking: Employee attendance app are mostly cloud based, which enables you to track the whereabouts of your employees in real time. Especially when you have to manage remote employee, employee attendance app is quite useful.
• Security: Rest assured, security is guaranteed with an employee attendance app. With the cloud technology, employee attendance app are highly secured in terms of data. These apps are way more secured than biometric and punching machines as you get real-time data about your employees.

How Does Time & Employee Attendance Tracking App Work?

Attendance tracking apps are designed to streamline the process of tracking employee attendance and time worked. It replaced traditional methods such as paper timesheets and punch cards.

Employees can clock in/out using their smartphones or tablets with a time and attendance app. GPS technology ensures that they can only clock in when they are within range of the company premises. This feature is particularly useful for companies with remote workers since it enables them to track off-site hours worked accurately.

Employers can also set up geofencing to restrict where employees can clock in/out from, further enhancing security measures.

• Biometric Authentication: Sometimes, employee attendance tracking apps use biometric authentication, such as facial recognition or fingerprint scanning, to ensure that the right person is clocking in and out.
• Automated Payroll: The app can automatically calculate the number of hours worked by each employee, making it easier for employers to process payroll.
• Leave management: Employees can apply for leave through the app, which then goes through an approval process before being approved or denied by their supervisor.

Features of Employee Attendance Tracking App While Selecting

With numerous options available in the market, selecting the right app can be challenging. Here are some key features businesses should consider while choosing an employee attendance tracking app.

• Real-time tracking of attendance
• Integration with HR systems and payroll software
• Customizable reporting and analytics capabilities
• Mobile accessibility for both employees and managers
• Automatic alerts for attendance violations or discrepancies
• User-friendly interface with easy-to-use navigation and intuitive design

Conclusion

Employee attendance tracking apps can be a game-changer for businesses of any size. They promote accountability, efficiency, and transparency in the workplace.

The nine best time and attendance tracking apps discussed in this article are great options for businesses of all sizes and industries. Whether you’re looking for a simple solution or a more advanced system with robust features, there’s an app out there that’s perfect for you.

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