Business houses often use the terms “digital signature” and “electronic signature” interchangeably since they both refer to a paperless signature process. However, there are some fundamental distinctions between the two. Digital signatures are primarily used to safeguard documents and are allowed by certification agencies. Whereas electronic signatures are frequently related to contracts in which the signer intends to agree to the terms and conditions.
A digital signature offers a more secure alternative to hand-signing documents. Digital signature procedure ensures that the signer’s identity is genuine. When a digital signature is added to a PDF or Word document, the signer’s identity is validated, and the signed document is attached with a digital signature certificate that certifies its authenticity.
Any further changes or edits to the digitally signed document will invalidate the certificate’s digital signature. This serves as a measure of non-repudiation and safeguards the document against alteration.
An electronic signature, often known as an e-signature, is a method of adding a signature to PDF or Word documents. It’s usually done by placing a hand-drawn graphic of one’s signature or typing the user’s name in a stylized font. This process is another alternative to traditional ink-based signatures and seals on paper documents.
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How Digital Signature Works: A Digital signature is a digital representation of a unique trait, similar to a fingerprint, encoded in a document. To be connected with the document, the signer must hold a digital certificate. The certifying authority issues the digital signature.
It’s similar to having a passport. A digital certificate can be used to check the authenticity of a document and see if it has been tampered with. It’s crucial for confirming one’s identification.
A digital signature’s other notable feature is that it is used to protect digital documents. Fraudsters can falsify documents to submit online using an electronic signature, although it is practically impossible with a digital signature.
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The digital certificate is tied to the signed data in a unique fingerprint when a digital signature is applied to a specific document. Because these two components of a digital signature are distinct, it is more practical than wet signatures because its origin can be verified.
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How Electronic Signature Works: The intention to sign a document or agreement is the most important aspect of an electronic signature. Another feature that differentiates an electronic signature from a digital signature is that it can be as simple as a mouse click, oral communication, or any other type of electronic authorization.
An electronic signature displays the signer’s intention to sign the document. It abides by contracts or other agreements reached between two parties. They become legally enforceable once both parties have agreed to enter a specific contract.
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Another benefit of an electronic signature is that it aids in document authenticity verification. Once the document is signed, the parties involved in the agreement can be identified. However, because there is no digital certificate to verify an electronic document, the process is not completely secure.
Digital signature: It is widely acknowledged throughout the world and complies with all global and regional digital signature legislation. Although it is subject to local rules, digitally signed documents can be produced in court as legally binding paperwork.
Electronic signature: Legal acceptance is possible, depending on local legislation. However, it is generally not regulated.
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Digital signature: It is possible to verify a digital signature while ensuring that the document has not been tampered with. A digital certificate can be used to track down the document’s original creator. To verify if the Digital Signatures are from trustworthy sources, consider following the steps mentioned below:
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Suggested Read: List of Best Open Source & Free Digital Signature Software
Electronic signature: Because the signature is not validated, it may be difficult to determine who the true owner of the document is. This puts the document’s legitimacy and integrity in jeopardy.
Digital signature: A digital signature is typically used to protect a document from being tampered by unauthorized individuals. Regardless, it is legally binding and preferable since it is authentic due to its traceability to the document’s owner.
A digital signature containing the time and date is marked with a digital timestamp as proof of integrity. A timestamp indicates that the document’s contents existed at a specific point in time and remain unaltered. A timestamp from an independent, trusted authority is often used in digital signatures for increased security.
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Electronic signature: An electronic signature usually indicates that the person signing the document or contract intends to do so. When people intend to get into a contract, they typically demonstrate their commitment by signing a document that becomes legally binding between them.
Suggested Read: Digital Signature Certificate (DSC): Benefits, Usage & How to Get DSC
Digital signature: A digital signature’s principal purpose is to protect a document from being tampered with by persons who do not have permission to do so.
Digital signatures are widely used in cryptographic protocols, along with software distribution, contract management, financial transactions, etc., to avoid tampering. Some of the industries where digital signature is commonly used are:
Electronic signature: An electronic signature is primarily used to confirm the authenticity of a document. The authors and source of the document are identified.
An electronic signature is used for obtaining consent or approval on electronic documents or forms. In almost every process, it can take the place of a handwritten signature. Here are some of the use cases of electronic signatures:
| Specifications | Electronic signature | Digital signature |
| Regulation | Not regulated | Regulated and authorized by certification authorities |
| Cryptographic algorithm usage | Cryptographic algorithm is not used | Cryptographic algorithm is used to create digital signature |
| Purpose | Used to verify a document | Used to secure a document |
| Advantage | Easy to use, however, evidential value is lower | Higher level of authenticity |
| Intention | Electronic signature is used to portray user’s intention to agree to the contract’s terms and conditions | Security of the document |
| Verification | Cannot be verified | Can be verified. The signer must submit his proof of identity in order to obtain a digital signature |
| Visual mark | Considered to be a handwritten signature | Considered to be the user’s “fingerprint” |
Suggested Read: Importance of Digital Signature in eCommerce Industry
Conclusion
As you can see, electronic signatures and digital signatures differ in a number of ways. We have attempted to provide a high-level overview of the various categories above while highlighting their significant differences.
The technology and processes you need to develop are influenced by the types of signatures an organization wants to collect. Despite the fact that both electronic and digital signatures are legally enforceable, the latter is favored since it is more secure.
FAQs
A digital signature is a sort of electronic signature that provides greater security than a standard electronic signature. When you sign a document with a digital signature, you link the fingerprint of the document to your identity.
An electronic signature is a digital version of a wet link signature that is legally binding and secure but lacks code and standards. The term “digital signature” refers to a secure signature that uses electronic signatures and relies on public key infrastructure, which implies it adheres to encryption requirements.
No, digital signatures and electronic signatures are not entirely the same. A digital signature is generally used to secure papers and is certified by certifying bodies, whereas an electronic signature is frequently related to a contract that the signer agrees to and it is not regulated.
When you sign on the courier's digital device for receiving a package, it is an example of an electronic signature. Your identification and signing procedure utilizing biometric data, on the other hand, is an example of a digital signature.
A digital signature, as defined by section 2(1)(p) of the Information Technology Act of 2000, is the authentication of any electronic record by a person who has subscribed for a digital signature in accordance with the procedure outlined in section 3 of the same act. Digital signatures are legally recognized under Section 5 of the Information Technology Act of 2000.
An electronic signature is defined in Sec 2 (ta) of the Information Technology Act 2000 as the authentication of any electronic record by a subscriber using the electronic technology described in the second schedule.
One of the key differences between a digital signature and an electronic signature is that the latter is used for verifying a document while the former is used for securing a document.
Related Categories: Productivity Software | Document Management Software | Digital Signature Software | PDF Software | Plugins & Extensions
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