19 Best Document Scanner Software for PC in 2024

Summary: The world has moved from paper to digital and if you need to store any file, document scanner software is there for you. Document imaging software helps you scan, store, and edit any document or photo to ensure you have them with you whenever you need them.

The world is developing at a quantum pace, and this has ensured that we all feel connected to one another on a global scale. With the advent of digital in every sector, the days of keeping enormous stacks of files and documents to save any information on paper are long gone.

Having a paperless office offers a smart approach to saving crucial information in addition to being environmental friendly. In fact, we now prefer to store anything online, from our grocery lists to our photos to nearly everything. This trend is not limited to offices.

Your critical documents can be kept in a digital format like PDF, which offers the adaptability and convenience that physical papers can never ensure. Also, saving documents as PDF files saves space and makes it much simpler to search for specific information.

These days, it’s common to see software bundled with scanners or printers. However, the document scanning software has become a game-changer for businesses and individuals alike. Gone are the days of manually scanning each page of a document or relying on large, clunky office scanners.

With the advent of doc scanners for PC or scanner apps for PC, you can easily scan documents directly from your computer or mobile device.

What is Document Scanning Software?

Document scanning software is a type of software that allows users to convert physical documents into digital files. This software typically works by using a scanner to capture an image of the document and then converting it into a PDF or other digital file format.

Document scanner for pc also includes features such as optical character recognition (OCR), which can extract text from a scanned document and make it searchable.

19 Best Document Scanner Software for PC

• Adobe Acrobat DC
• Abbyy Finereader
• Doc Scanner
• OmniPage Standard
• Scanspeeder
• VueScan
• CapturePoint
• CamScanner
• NAPS2
• Paperscan
• Readiris
• FileHold
• Alaris Capture Pro
• CloudScan
• SimpleIndex
• Kofax Express
• enVision
• Digitech PaperVision Capture
• ScanStore

There are several document scanner software available in the market, however, the question remains – which document scanning solution is the best? We are here to answer that for you with our exhaustive list of the best document scanner software for PC in 2024:

• Adobe Acrobat DC Scanner for PDF: Best for Indexing Processed Documents

You must be quite familiar with one of the most popular software to view or edit PDF files, Adobe Reader, the best document scanner program. However, did you know that Adobe also has document imaging software? Adobe Acrobat DC Scanner for PDF makes document scanning, PDF creation and annotation, and even OCR text recognition possible.

To begin, simply launch Adobe Acrobat, select Tools -> Generate PDF, and then click Scanner. To ensure you receive the greatest outcomes, many presets and alternatives will be offered to you.

Key Features of Adobe Acrobat DC

1. Allows PDF creation from smartphone camera, MS Office, HTML pages, spreadsheets, docs and emails.
2. All documents can be merged and organized into a PDF file.
3. Multiple integrations allowed including OneDrive and Dropbox.
4. Enhanced security as it gives permissions only with passwords.
5. Adobe acrobat also provides comparing tools which can spot differences between different versions of a document.
6. It also allows reverse conversions. For e.g. from PDF to Word, Excel, PowerPoint.

Pros and Cons of Adobe Acrobat

Adobe Acrobat Pro DC Price: Adobe Acrobat D, computer scanner software, offers a 7-day free trial, and its pro version pricing starts at $14.99 a month.

• Abbyy Finereader: Best for Professionals

Professionals can maximize efficiency in the digital workplace with the help of Abbyy FineReader PDF. The software makes it simpler to digitize, retrieve, edit, secure, share, and collaborate on various types of documents in the same workflow, thanks to ABBYY’s most recent AI-based OCR technology.

You can also compare two documents to check for differences. With more than 10 million users and support for more than 190 languages, Abby Finereader scanner app is perfect for individuals as well as corporations to scan and edit documents.

Key Features of Abbyy Finereader

1. This document scanning solution turns account statements, research papers and even magazine articles into the desired electronic format.
2. Combines text recognition technology with document conversion technology.
3. Batch processing, indexing, and image pre-processing features are available.
4. It has an intuitive user interface.
5. Offers automatic language detection with multi-language recognition.
6. Transfers text from image to computer files, which can be edited later.

Pros and Cons of Abby Finereader

Abby OCR Pricing: Abbyy FineReader paid plan starts at $99 a year, and it offers one standalone license.

• Doc Scanner: Best for Organising PDF Files

Doc Scanner is a document-scanning app used for scanning images, receipts, documents, and reports. This is one of the best scanner software made in India that makes it easy to restore scanned documents. The scanner app is further used for rotating and re-cropping the scans.

Doc Scanner is an easy-to-use app that records all scans so that you can access them as and when required. Further, cropping images and converting those into PDFs is easy with this document-scanning app.

Key Features of Doc Scanner

1. Editing & file importing
2. Grid layout mode
3. PDF file sharing
4. Batch scanning mode
5. Easy management of page sizes
6. PDF converter for file conversion

Pros and Cons of Doc Scanner

Doc Scanner Price: In-app purchases for Doc Scanner software start from $2.99/ month.

Suggested Read: List of Best Indian Scanner Apps Like CamScanner

• Omnipage Standard: Best for Converting Documents

Convert any document into your preferred format with Kofax OmniPage OCR software. Documents can be saved, edited, and searched just like Word documents. Whether you have to scan a single sheet of paper or millions of pages, the software can do it all.

Perfect for businesses of all sizes, Omnipage is simple, agile, and accurate all the time. OmniPage scanner app for PC lets you convert images and scanned photos into searchable PDFs, word, excel, HTML, and more. You can also export them to kindle devices.

Key Features of OmniPage Standard

1. This document scanning software is compatible with TWAIN as well as WIA.
2. It can scan PFD, JPEG, TIFF and RAW formats.
3. Send documents automatically via emails with the help of Microsoft Outlook.
4. Edits, processes, and stores documents in more than 120 languages.
5. Easily performs recurring conversion jobs.
6. Several output formats are supported like PPT, PDF, Word, etc.
7. OCR feature is available in this PDF scanner software.
8. Photoshop is also integrated with this scanned document software.

Pros and Cons of OmniPage Standard

OmniPage Standard Price: OmniPage Standard paid plan starts at $156 for one license with one-time purchase.

• ScanSpeeder: Best for Bulk Photo Scanning

If you need one software for all your document and picture scanning, ScanSpeeder scanner for PC is the one. Users can scan one or more pictures at once with this software.

With features such as Picture Enhancement, Automatic crop, Text on pictures, Searchable PDF, and more, users get a plethora of functionalities to not just scan their documents and pictures but also edit them as per their needs.

The document scanner software is ideal for beginners who aren’t adept in the technicalities of document scanning software.

Key Features of ScanSpeeder

1. Automatically segregates photos into separate files and straightens the photos and documents.
2. Your photos get automatically tagged with a lot of relevant information.
3. You have the ability to directly send documents and photos to Facebook.
4. This document and photo scanning software can let you add text to your photos.
5. One can even restore faded photos with just a click.

Pros and Cons of ScanSpeeder

ScanSpeeder Cost: The paid plan for this computer scanner software starts from $29.99.

Top Free Photo Scanning Software for Windows 10

There are different free photo scanning solutions for Windows 10. Some of the top ones include:

• Vuescan

The scan to pdf software has reverse-engineered more than six-thousand scanner drivers to ensure that you can scan your document and pictures from your existing scanner. This makes it one of the most popular doc scanners for windows.

With Vuescn, you can scan documents, pictures, films, and slides. With advanced scanning control and support for 28+ languages, users would need just one application to scan everything they need.

Key Features of VueScan

1. This can work on documents, flatbeds, and films.
2. Single and multi-page PDFs can be scanned easily.
3. It includes OCR, also known as optical character recognition.
4. Automatic color detection is available.
5. Ideal for documents of small sizes.

Pros and Cons of VueScan

Vuescan Price: VueScan paid plan starts from $19.95/month.

• CapturePoint: Best for Secured Document Scanning

This scanner app for desktop simplifies the way your business processes invoices and other documents. The software can also automatically classify documents.

It can group related documents together and then process and sort them without the need for any human interaction. This document scanning software is perfect for businesses looking to go paperless.

Key Features of CapturePoint

1. It uses OCR or Optical Character Recognition for processing paper documents.
2. Automatically detects whether a page is cooked or upside down.
3. This scanner software can understand and read handwriting.
4. It uses powerful indexing algorithms to scan documents with high accuracy.

Pros and Cons of CapturePoint

CapturePoint Pricing: Free trial available, and the cost to upgrade is available on request.

• CamScanner for Windows 10 (Banned in India): Best for PDF Conversion

CamScanner is a versatile scanner software for Windows, MacOS, Android, and iOS. Users can easily scan documents and convert them to various formats, including PDF and JPG.

Its advanced features such as document syncing, sharing, and OCR can be used to extract texts from a document. Moreover, CamScanner only scans your document and crops out the background automatically.

Key Features of Camscanner for Windows 10

1. This scanner software enhances the quality of images automatically.
2. It can send the scanned documents to any platform.
3. You can access the scanned documents from any platform as well.
4. It supports wireless printing
5. It separates document acquisition processes from document management processes.
6. It has a separate web app that helps in managing scanned documents.

Pros and Cons of CamScanner

Camscanner Price: The paid plan starts from $4.99.

• NAPS2: Best for Scanning Documents to PDF and Other File Formats

NAPS2 document scanner can easily scan any document in your desired file format. Its driver supports your existing scanner as well as settings such as DPI, page size, and bit depth.

Users can also rearrange the pages of their scanned documents, with additional options to rotate and crop the scanned file.

The OCR feature allows users to search for texts in their scanned documents. Moreover, the photograph editor allows users to change the contrast and brightness of images.

Key Features of NAPS2

1. Scanning and saving documents with just one single click.
2. Converting documents to JPEG, JPG, PDF, PNG and other formats.
3. NAPS2 is compatible with TWAIN and WIA.
4. The scanner software helps with rotating and automated page straightening.
5. NAPS2’s optical character recognition can be used in more than 100 languages.

Pros and Cons of NAPS2

NAPS2 Price in India: This scanner software is available for free.

• FileHold: Best for Electronic Document and Record Management

FileHold is a robust electronic document management system that doesn’t just scan your documents but also helps you manage them. Perfect for businesses of all sizes, you can manage access to the document file and create document workflow for reviews and approval.

With the option of cloud installation, users can access their scanned files anytime, anywhere. You can also save your files in a centralized electronic library.

Key Features of FileHold Doc Scanner for PC

1. Quick search option for locating third-party desktop apps.
2. Metadata capture for database mining 
3. Document linking option for organizing similar documents
4. Module to track document number and analyze its usage
5. Document viewer to check the documents on desktop as well as web

Pros and Cons of FileHold

FileHold Cost: FileHold offers three paid plan options. The pricing of these plans is available on request.

Suggested Read: Best OCR Apps for Converting Images to Text

• Alaris Capture Flow: Best for Document Capture and Workflow Automation

Automated indexing for maximum and quick connectivity is easy with Alaris doc scanner for PC. You can also share different information batches in the form of clear images with this scanner app for PC. 

Key Features of Alaris Capture Flow Software for Scanners

1. Intelligent processing for doing more accurate captures.
2. Automated profile switching capabilities & pre-scan sorting
3. Barcode reading for indexes and extracts
4. Remote administration for batch monitoring

Pros and Cons of Alaris Capture Flow

Alaris Capture Price: Alaris offers a 30-day free trial. Costs of the premium plan are available on request through the official website.

• CloudScan: Best for Reading Layout of Invoices

Businesses use CloudScan scanner software for scanning pictures and documents quickly and easily.

This free document scanner software comes with an innovative feature wherein if you have the software installed on one of your systems and wish to use it on the second PC, you can simply do so with the help of the SharedScanner component.

One single click is enough to export documents, scan them as well as save them in TIFF/PDF formats.

Key Features of CloudScan Doc (Top Scanner for PC):

1. Quick option for editing scanned documents
2. SharedScanner component available for the entire network
3. Easy to develop hardcopies of printed documents

Pros and Cons of CloudScan

Cloudscan Scanner Software Price: CloudScan scanner software for PC and Mac is available for free download on its official website. The premium version starts from $20.

• SimpleIndex: Best for Document capture and Indexing

You can easily digitize and manage your documents with SimpleIndex scanner software. With key features like barcode recognition, OCR, and support for TWAIN, it is widely preferred by businesses to sort and manage all their incoming and outgoing PDF documents.

This document scanning software is based on a simple batch processing mechanism for quickly scanning and indexing single batches of documents in a sequence. 

Key Features of SimpleIndex:

1. Title attorneys for automated title and document scanning
2. Patent scanning to read easily patent number, title and abstract
3. Document capture interface for managing documents
4. Dictionary matching OCR
5. SimpleQB for capturing line-item data

Pros and Cons of SimpleIndex

SimpleIndex Cost: The software offers a 30-day free trial. The paid plan starts from $500.

CamScanner like Software for PC

The best scanner software lets you scan and organise pages with ease and simplicity. Some of the leading CamScanner alternatives are mentioned below:

• PaperScan: Best for Scanning Encrypted Documents

If you are looking for an easy-to-use free document scanner that gives you complete control over your document, PaperScan is the perfect fit for you. You can import your PDF/image files, arrange them in any order, or perform a wide range of edits to your scanned documents.

With support for multiple file formats, you can save your scanned documents the way you want. This scanner solution is compatible with classic scanners, cameras, and video capture cards.

Key Features of PaperScan:

1. The scanner software lets you import images, graphical and PDF files.
2. The image is optimized by removing punch holes & borders.
3. It can easily be integrated with AutoDesk. It automatically corrects that pages are not straight.
4. This tool is the best for smoothening, removing noise, adjusting colors, tweaking the contrast, and resizing all images.
5. It is possible to save final documents in multiple formats like JPEG, PDF, TIFF, JBIG2, and PNG.

Pros and Cons of PaperScan

PaperScan Scanner Software Price: Paper Scanner software offers three editions- Professional, Professional Site and Home edition. The price starts at $79.

• Readiris Document Scanner Software: Best for OCR

A top-tier PDF and OCR solution in the market, Readiris scanning software allows users to scan and convert any document. Users can leverage this software to scan from any existing scanner, create fully editable files, and convert scanned documents from JPS to PDF or PDF to Word.

With its enhanced OCR engine, you can even search for texts in your scanned documents.

Key Features of Readiris

1. This document scanning & indexing software makes document capturing and converting into editable PDFs a breeze.
2. You can add annotations, comments and hyperlinks with the help of a special set of tools.
3. Protect PDFs before sending them electronically to the recipients.
4. Convert texts, PDFs and images into a scanned image or document.
5. The PDF scanner software helps with editing documents in any of your preferred formats- Word, PowerPoint & Excel.
6. It supports over 138 languages.

Readiris Price: Readiris will cost you $99. It is a lifetime-access plan which supports one PC.

Pros and Cons of Readiris

• Kofax Express: Best for Content Capture and Process Automation

Kofax Express is an all-in-one powerful solution for scanning documents at high-speed that helps brands convert their pile of paper into digital and actionable content. With high-quality scans, users get a superior copy of their documents and images.

You can also use the scanning software for scanning barcodes, indexing, and images. Businesses can also export images and data into different backend systems. 

Key Features of Kofax Express

1. Automated document indexing and tagging processes
2. Easy to store and archive all business-related electronic documents
3. Business management system for electronic content
4. Quick and easy document retrieval system
5. Multiple scanning & image processing modules

Pros and Cons of Kofax Express

Kofax Express Pricing: Kofax Express is available on a 15-day free trial. The basic premium price of Kofax Express starts at $595.

• enVision: Best for Document Capture and OCR

enVision document scanner for PC enables seamless transformation of a paper-based process to a fully digital one.

The software is ideal for scanning documents and forms and offers features such as workflow management, form management, and document scanning and archiving.

This doc scanner for PC can also be used for customizing themes and menu on the portal page.

Key features of enVision:

1. Quick customization of main menu themes
2. Form designer for different data types & text fields
3. Easy file imports
4. Server tools for configuring workflows
5. OCR & RFID technology

Pros and Cons of enVision

enVision Price: enVision’s price is available on request on its official website.

• Digitech PaperVision Capture: Best for Document Capture & Workflow Automation

Digitech PaperVision Capture document scanner software for pc is everything your business needs to manage the overwhelming number of documents. The software automatically imports electronic documents and forms, PDFs, images, MS Word documents, and more.

It works with almost all scanners to convert physical paper documents to electronic files. With automated information capture, you get access to all your incoming documents stored in one place. Thus, you can focus on business and not worry about managing documents.

Key Features of Digitech PaperVision Capture

1. Automated document retention and control
2. Process automation for removing repetitive tasks
3. Cloud information management
4. Enterprise content management
5. Previewing image processing in real-time

Pros and Cons of Digitech PaperVision Capture

Digitech PaperVision Capture Pricing: Its paid plan pricing is available on request. Visit their official website for pricing details.

Suggested Read: List of Best Barcode Scanner App for Mobile & Desktop

• ScanStore: Best for OCR & Document Scan

ScanStore scanner software supports multiple processes like form processing, document scanning, and OCR technology. With this software, businesses can easily scan and process invoices, improve document workflow, and manage all their forms.

Businesses can also consult professionals at ScanStore to enhance their document management.

Key Features of ScanStore:

1. Viewing documents and ensuring regulatory compliance
2. Automated data entry
3. Custom programming & system configuration
4. Viewing & managing electronic content
5. Handprint recognition

Pros and Cons of ScanStore

ScanStore Pricing: ScanStore pricing is available on request at its official website.

Features to Look for in Document Scanning Software

When searching for document scanning software, you need to consider various key features like OCR, Mobile Scanning and more.

• Automatic Document Recognition: Free scanner software should automatically detect and identify documents in captured photos, as this is a crucial feature for user convenience. To improve this capability, techniques like edge detection or advanced machine learning algorithms can be utilized, making the scanning process more streamlined.
• Blur Detection and Correction: The software should analyze the image’s blur level after capturing a document and decide if it meets the acceptable limits. Moreover, you should be able to customize blur levels, filters, size, etc. for top-notch document scans.
• File Format Supported: Verify that the software can save scanned documents in the formats you want (PDF, TIFF, JPEG, etc.).
• Optical Character Recognition (OCR): OCR is a transformative feature that converts analog text within scanned documents into digital data. This functionality empowers users to transform images of documents into searchable PDFs. So make sure you choose an all in one scanner software that supports OCR features.
• File Encryption: The software must prioritize protecting sensitive information in today’s era of heightened data security concerns. It should encrypt scanned documents uploaded by users to safeguard them from potential data breaches.
• Mobile Scanning: If you need to scan documents on the go, check whether the scan app for computers supports smartphones and tablets or not.

By thoroughly assessing these factors, you can choose the right document scanning software that matches your specific needs.

How to Choose the Best Document Scanner Tool?

When choosing the best document scanner software, you should consider the following factors:

• Scanning Features: Look for software that offers a wide range of scanning features, such as automatic document detection, multi-page scanning, color adjustment, and image enhancement. These features will ensure convenient and high-quality document scanning.
• File Formats: Check if the software supports a variety of file formats like PDF, JPEG, TIFF, etc. This will allow you to save your scanned documents in formats compatible with different devices and software.
• Integration: Consider whether the scanner software can integrate with other applications or cloud services such as Dropbox or Google Drive. Integration capabilities make it easy to store and access your scanned documents across multiple platforms.
• User Interface: Look for user-friendly and intuitive software interfaces that streamline the scanning process with minimal effort. A clean and organized interface will enhance productivity and ease of use.
• Compatibility: Check if the scanner software is compatible with your operating system (Windows, macOS, etc.) and hardware requirements (CPU, RAM). Compatibility ensures smooth performance without any technical issues.
• Price and Licensing Options: Lastly, consider your budget and evaluate whether the price of the scanner software aligns with its features and capabilities. Some software may offer free versions with limited functionality or trial periods for testing before making a purchase decision.

By considering these factors, you can choose the best document scanner software that meets your specific scanning needs and provides a seamless experience.

Compare Top 5 Document Scanning Software

Summary: Which is the Best Document Scanning Software to Use?

Using a document scanner software not only reduces the paperwork, but it also helps save the environment.

However, selecting the right software requires careful consideration of the factors discussed in this blog. To ensure you make the best choice, we suggest prioritizing one of the top document scanning software options recommended in this blog, as they all offer extensive features and are capable of fulfilling your needs.

Hope this article helps you in choosing the right document scanner software.

FAQs Related to Document Scanning Software